Building Needs Assessment Work Group Agenda

March 16, 2023 1:00 – 3:00 pm

4610 S. Biltmore Lane, Chester Room

In Person Only

Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group

1.         Call to Order

a. Introduction of guests/visitors

b. Changes/Additions to the Agenda

c. Public comments

2.         Approval of previous meeting minutes:  March 7, 2023

3.         Reports:

o Moving Committee Update

o Data Center

§ Fire Suppression equipment order

§ CT Cabinet and Panel – Viking Electric

§ MUFN install updates

§ MG&E and transformer updates

• Timeline Update

§ 3/23/2023 SCLS Board approve subcontractors (packet out 3/16)

§ 4/1/2023 Start construction

§ 4/24/23 Groundbreaking Celebration

· During National Library Week at Pankratz, tentatively

4.         MOTION TO GO INTO CLOSED SESSION (roll call vote)

A. Pursuant to Wisconsin Statute 19.85(1) (e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.  The bids received for the Pankratz building project will be reviewed. Devin Flanigan of Keller Inc. is invited to attend the closed session to present an analysis of the bids received.

5. MOTION TO RETURN TO OPEN SESSION

6.         Announcements and/or Action Regarding Closed Session Discussions

7.         Action Items:

A.  Recommendation of bids received for Pankratz building project for the

March 23, 2023 SCLS Board meeting.

8.         Topics tabled for Upcoming meetings:

· Schedule Admin and Delivery meetings to discuss shared HR and filing spaces

· Outline plan of how SCLS will operate during construction post Memorial Day.

9.         Homework for Next Meeting: 

10.       Next Meeting:  April 6, 2023

11.       Adjournment:

Parking Lot:

Members:

Jean Anderson             SCLS Consulting Services Coordinator

Corey Baumann          SCLS Delivery Services Coordinator

Nan Brien                    SCLS Board Trustee

Kerrie Goeden             SCLS HR & Finance Coordinator

Deb Haeffner              SCLS Building Consultant
Gary Poulson               SCLS Board Trustee and Chair

Jesse Stewart              SCLS Fleet Manager

Vicki Teal                     SCLS Technology Services Coordinator                                  

Martha Van Pelt          SCLS Director