Building Needs Assessment Work Group Agenda

April 6, 2023 2:00 pm. – 4:00 p.m.

Hybrid Meeting: SCLS staff to attend in person at 4610 S. Biltmore Lane, Chester Room;

Others to attend in person or Virtual Via BlueJeans

Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group

Login information

Phone: 1-866-226-4650 and use access code: 461-0318-2019.

a. Press the # button to enter meeting as a participant.

Web site: https://bluejeans.com/46103182019/webrtc

b. There is no password for participants.

c. If a participant is asked to download software, they can choose to bypass this (join via browser).

1. Call to Order

A. Introduction of guests/visitors

B. Changes/Additions to the Agenda

C. Public comments

2. Approval of previous meeting minutes: March 16, 2023

3. Reports

A. Biltmore Leases

B. Auction Update

C. Bird Safe Glass and Garbage Enclosure Updates

D. Moving Committee Update

E. Data Center

F. CT Cabinet and Panel Update – Ordered through Viking Electric

G. MUFN install updates

H. MG&E and transformer updates

I. TEACH/Badgernet Install – AT&T

o Existing 3” Spectrum PVC cable to remain in ground. Need to warn excavators not to damage it.

J. Construction/Installation Schedule

• Schedule is going to be fluid yet…
• Waiting on a building permit from the city yet.
• Pushed back the transformer to start May 8^th
• Once we get a building permit, we could begin the wiring, wall installation, and HVAC for the Data Center.
• Note: door into Data Center will be ‘temporary steel’ door due to lead time issues.
• Current deadline to the team is having the Data Center up and running May 19^th
• AT&T is going currently the biggest concern until we get confirmation for Badgernet.

K. General Timeline Update

o April 10: Data and Owner info with Electrician 1:00PM , AT&T & MUFN 2:00PM

o April 17 and 24: Job site meetings

o April 25: Ground Breaking Celebration

o May 1: Cubicle Space, Review installation with Cubicle Supplier, Helping electrician understand expectations

o May 8 – 17: Transformer Relocation, Power Outage for the majority of this timeframe

o May 9: Carpet cleaning at Pankratz

o May 15: Cubicles Installed

4. Discussion Items

A. Flooring

· Carpet patching

· Rebekah’s floor plan showing patching locations

· Schedule contractor onsite to discuss

B. Cubicles

§ Any electrical or data questions to address during May 1^st walkthrough?

C. Groundbreaking Celebration

§ Plan program and party details

5. Topics tabled for Upcoming meetings:

· Schedule Admin and Delivery meetings to discuss shared HR and filing spaces

· Outline plan of how SCLS will operate during construction post Memorial Day.

6. Homework for Next Meeting:

7. Next Meeting: April 20, 2023

8. Adjournment

Parking Lot:

Members:

Jean Anderson SCLS Consulting Services Coordinator

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden  SCLS HR & Finance Coordinator

Deb Haeffner SCLS Building Consultant
Gary Poulson SCLS Board Trustee and Chair

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Martha Van Pelt SCLS Director