Building Needs Assessment Work Group Agenda

April 21, 2022 1:00 p.m. – 3:00 p.m.

Hybrid Meeting in person at 4610 S. Biltmore Lane, Chester Room;

Or Virtual Via BlueJeans

 

Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group

Login information

1.      Phone: 1-866-226-4650 and use access code: 461-0318-2019.

a.      Press the # button to enter meeting as a participant.

2.      Web site: https://bluejeans.com/46103182019/webrtc

1:00:    Call to Order

 

1:02:    Approval of previous meeting minutes:  April 7, 2022

 

1:05:    Reports:

·         Recap 4/14/22 Final Review Meeting (insert minutes here)

·         Solar grant application updates

·         CUP/CSM updates

·         Median (TBD)

o   Cost, timeline

1:25:    Discussion:

·         Review bid opening process

o   Next steps after bids are open

o   Selecting bids

o   Alternate bids/process to decide on options

o   Next steps if bids are over budget – then what?

·         Review any items to complete between now and ground breaking

·         Plan ground breaking ceremony

·         Plan ideas for integrating staff into activities together ahead of occupancy

 

Topics tabled for Future Meetings:

·         Schedule Admin and Delivery meetings to discuss shared spaces and new work flow

 

CONSENSUS (includes newly added consensus points as of 10/28/20) 

 

·         Flexibility

·         Hybrid of remote and on site - not 100% either way for most staff.

·         Design for job needs and requirements not staff member.

·         Collaboration and/or individual work can be done at home or onsite as appropriate.

·         Set schedules so everyone is accessible no matter where they are working.

·         Need to maintain in-person relationships (work and personal).

·         The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

·         Staff will maintain their individual offices, but offices will be more equitably sized.

·         Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

·         Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

 

2:55:    Homework for Next Meeting: 

 

Next Meeting Date:  May 5, 2022 10:00 am – 12:00 pm BNAW

 

3:00:    Adjournment

 

Parking Lot:

·         Notify Michelle Drea at the City of Madison Assessor’s office when we purchase a site.  mdrea@cityofmadison.com

 

Members:

Corey Baumann          SCLS Delivery Services Coordinator

Nan Brien                    SCLS Board Trustee

Kerrie Goeden             SCLS HR & Finance Coordinator

Jean Anderson             SCLS Consulting Services Coordinator

Jesse Stewart              SCLS Fleet Manager

Vicki Teal                     SCLS Technology Services Coordinator                                  

Kristi Williams             SCLS Board Trustee

Martha Van Pelt          SCLS Director