Building Needs Assessment Work Group Agenda
May 5, 2022 10:00 a.m. – 12:00 p.m.
Hybrid Meeting: SCLS staff to attend in person at 4610 S. Biltmore Lane, Chester Room;
Others to attend in person or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.
a. Press the # button to enter meeting as a participant.
2. Web site: https://bluejeans.com/46103182019/webrtc
a. There is no password for participants.
b. If a participant is asked to download software, they can choose to bypass this (join via browser).
10:00: Call to Order
10:02: Approval of previous meeting minutes: April 21, 2022
10:05: Reports:
· Focus On Energy Update – K. Goeden
· Critical Controls Calendar Update – D. Haug
· CUP and CSM Updates – D. Flanigan
· Mama Meg’s Ice Cream Truck – J. Anderson
10:30: Discussion:
· Alternate Bids
o Review list of alternate bids and how they differ from base bids
· Groundbreaking Celebration
o Create sub-committee to organize each segment of groundbreaking celebration?
§ List of legislators to invite/create and send invitations
§ Identify Speakers/plan the program
§ Food/Drink – secure food and ice cream trucks, beverages, cake
§ Site Prep
§ Tent/Tables/Chairs – reserve, deliver, set up
§ Music – equipment, set up
· Anything to complete between now and groundbreaking?
Topics tabled for Upcoming meetings:
· Schedule Admin and Delivery meetings to discuss shared HR and filing spaces
· Median Update
· Utility Applications
o Fiber, power, water, phone, cable, internet, airport permit?
· Building Permit
CONSENSUS (includes newly added consensus points as of 10/28/20)
· Flexibility
· Hybrid of remote and on site - not 100% either way for most staff.
· Design for job needs and requirements not staff member.
· Collaboration and/or individual work can be done at home or onsite as appropriate.
· Set schedules so everyone is accessible no matter where they are working.
· Need to maintain in-person relationships (work and personal).
· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.
· Staff will maintain their individual offices, but offices will be more equitably sized.
· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.
· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.
Homework for Next Meeting:
Next Meetings:
May 12: Bid Opening 9-12
May 16: 1-3 Review bids
May 18: 1-3 Review bids
May 19: 1:30-3:00 (BNAW meeting is at Olbrich Gardens)
12:00: Adjournment
Parking Lot:
· Notify Michelle Drea at the City of Madison Assessor’s office when we purchase a site. mdrea@cityofmadison.com
Members:
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Jean Anderson SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee
Martha Van Pelt SCLS
Director