Building Needs Assessment Work Group Minutes

May 13, 2021 1:00 p.m. – 3:00 p.m.

Virtual Meeting

Present:

Corey Baumann          SCLS Delivery Services Coordinator – late 1:19 pm

Kerrie Goeden             SCLS HR & Finance Coordinator

Mark Ibach                  SCLS Consulting Services Coordinator

Jesse Stewart              SCLS Fleet Manager

Vicki Teal                     SCLS Technology Services Coordinator

Martha Van Pelt         SCLS Director

Absent:

Nan Brien                    SCLS Board Trustee

Kristi Williams             SCLS Board Trustee

Call to Order at 1:05 by K. Goeden

Approval of previous meeting minutes:  May 6, 2021

a.         Motion by M. Ibach to approve the minutes

b.         Second by M. Van Pelt

c.         Approved

Reports:

· Updates on 5/11/21 server room meeting with Access – Vicki

o More comprehensive than the last meeting.  They will review generator needs, electrical needs and security. They will meet again after T. Teske starts.

o Access will set up tours of other server rooms for interested parties.

Discussion:

· Site updates        

o Shopko ground lease info from D. Haug with Mataas Partners

§ D. Haug contacted K. Goeden after his 5/13 meeting with Mataas Partners.  Mataas is open to a ground lease to own/purchase option. SCLS would own building and land at end of lease. Goal would be a land lease that when combined with building loan, to have a total payment of $33,000 a month.  SCLS does not want to pay more than its current rent for lease payment of $33,000. To meet $33,000 payment Mataas will have to calculate the length of the loan.

§ Shopko is Delivery’s  favorite

§ Ask D. Haug for assessment of site’s future.  Opinion of monetary value in future for site.  Will property value increase with development in the area?

o CIC location evaluation from Delivery and MUFN feasibility/cost

§ Delivery feels it will work.  Adds miles to some routes but negligible impact.  Delivery says workable but 4th choice

§ No information on MUFN for CIC yet.

o Fen Oak tour

§ Set for May 20^th. Keller’s architect will attend tour too.

§ Delivery says #2 choice

o Graham Place

§ Delivery says equal to Fen Oak in choice

M. Ibach feels any of the 4 sites would work for SCLS. Shopko, Fen Oak and Graham Place Top 3 choices with CIC being 4^th

V. Teal Lovely likes Fen Oak and Graham Place as more peaceful than Shopko. Wants/Needs more analytical assessment. 

K. Goeden says Shopko is her #1 choice if finances work, no strong preference between Fen Oak and Graham Place, needs more analytical assessment.  Shopko is good for delivery, can connect to MUFN, walkable area, bikeable area, heavy on local amenities, and the area is developing which is good for the property value of our building in the future.

Doesn’t like office park settings without walkable amenities, which is Fen Oak and Graham Place but they are better than CIC.  CIC is last.

M. Van Pelt says Shopko is her first choice but it has a lot of questions about finance and zoning.

Graham Place is #2 choice.  It is a blank canvas for building, and we get to design the building.  It has the advantages that Delivery likes it and has a good MUFN connection.

CIC third choice

Fen Oak is her fourth choice.  The building has to be cut up and then work with the existing building with restrictions.  We would lose parking to the revisions.

CIC has more amenities than Fen Oak but have to drive from both to access.

It is easier for members to find CIC and Shopko sites than Fen Oak or Graham Place.

· Reviewed site criteria amenities Google Doc

· Reviewed site plan for Shopko

· Rescheduled 6/10/21 meeting to  6/9/2021 at 12:30

Homework for Next Meeting: 

· K. Goeden will ask BCPL if there is a problem to do a ground lease to own purchase with Mataas and if it exceeds 20 year loan period?

· M. Van Pelt will contact attorney, A. Clarkowski, to review ground lease to own arrangement.  What items should we be aware?  Is it a good idea?  What provisions do we need to include in the lease?

· D. Haug will be asked to check zoning on CIC and if lots can be divided into smaller parcel.

· D. Flanigan will be asked to assess suitability of CIC sites

· M. Ibach will ask J. Hoesly to do separate maps of staff residences and libraries in relation to possible sites

Next Meeting Date:  06/3/21 at 10:00 a.m.

Adjournment at 2:30 pm