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10:00: Call to Order

10:02: Approval of previous meeting minutes: May 13, 2021

10:05: Reports:

· Legal consult with A. Clarkowski regarding ground lease to own – M. Van Pelt

· BCPL Financing update as it pertains to ground lease to own option – K. Goeden

· Maps of staff residences and libraries in relation to sites being considered – M. Ibach

10:05: Discussion: (Keller)

Site Updates from D. Haug/D. Flanigan/R. Lindstrum:

· Shopko: Updates on ground lease to own purchase option?

· Graham Place: Any updates on lot boundaries? Discuss level of interest, and if we’re going to pursue then R. Lindstrum will draw a rough site plan.

· Fen Oak: Review 2^nd site tour. Any design feedback from R. Lindstrum? Concerns with ability for trucks to drive through and feasibility of loading docks. We discussed previously that the owner of Fen Oak is open to a drastic price reduction of $1.2M if it keeps their property in the running.

· CIC: Any updates on MUFN cost? Zoning? Ability to divide lots? Suitability for building?

Bubble diagram Q&A:

· R. Lindstrum review questions and answers group had sent

· Dive into the building details more

· Any additional or combined shared spaces through internal discussions?

Other:

· Updated legislation for the City of Madison storm water requirements

· Project Cost and new budget

· Bringing a civil engineer on board

CONSENSUS (includes newly added consensus points as of 10/28/20)

· Flexibility

· Hybrid of remote and on site - not 100% either way for most staff.

· Design for job needs and requirements not staff member.

· Collaboration and/or individual work can be done at home or onsite as appropriate.

· Set schedules so everyone is accessible no matter where they are working.

· Need to maintain in-person relationships (work and personal).

· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

· Staff will maintain their individual offices, but offices will be more equitably sized.

· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

11:45: Homework for Next Meeting:

· Discuss next steps regarding sites and whether to make an offer

· K. Goeden start BCPL loan process for land/site purchase?

Topics tabled for June/July Meetings:

· Review photos of things we like design-wise to share with Keller

· Start discussions with D. Haeffner, Rebekah, D. Flanigan, R. Lindstrum, M. Ibach regarding D. Haeffner’s level of involvement in interior design of new building

· Schedule Admin and Delivery meetings to discuss shared spaces

Next Meeting New Date: Wed 6/9/2021 at 12:30 p.m.

12:00: Adjournment

Parking Lot:

Members:

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden SCLS HR & Finance Coordinator

Mark Ibach SCLS Consulting Services Coordinator

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Kristi Williams SCLS Board Trustee

Martha Van Pelt SCLS Director