Building Needs Assessment Work Group Agenda
July 1, 2021 10:00 a.m. – 12:00 p.m.
Hybrid Meeting in person at 4610 S. Biltmore Lane, Badger and Chester Rooms
Or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.
a. Press the # button to enter meeting as a participant.
2. Web site: https://bluejeans.com/46103182019/webrtc
a. There is no password for participants.
b. If a participant is asked to download software, they can choose to bypass this (join via browser).
10:00: Call to Order
10:02: Approval of previous meeting minutes: June 9, 2021
10:05: Reports:
· MUFN cost for CIC site – V. Teal Lovely
· Shopko Response to $800,000 seller financed proposal – D. Haug
· Crime Statistics for each site – D. Haug
· Verizon cell coverage for each site – K. Goeden
10:25: Discussion: (Keller)
Delivery Updates:
· PLSR Delivery Hub model impact on building needs, size and design – C. Baumann and J. Stewart
Site Updates from D. Haug/D. Flanigan/R. Lindstrom:
· Shopko
· Graham Place
· CIC
Are we ready to eliminate any sites?
Any further evaluation on remaining sites?
Bubble diagram Q&A:
· R. Lindstrom review questions and answers group had sent
· Dive into the building details more
· Any additional or combined shared spaces through internal discussions?
Other:
· Project Cost and new budget
· Bringing a civil engineer on board
Topics tabled for August/September Meetings:
· Review photos of things we like design-wise to share with Keller
· Start discussions with D. Haeffner, Rebekah, D. Flanigan, R. Lindstrum, M. Ibach regarding D. Haeffner’s level of involvement in interior design of new building
· Schedule Admin and Delivery meetings to discuss shared spaces
CONSENSUS (includes newly added consensus points as of 10/28/20)
· Flexibility
· Hybrid of remote and on site - not 100% either way for most staff.
· Design for job needs and requirements not staff member.
· Collaboration and/or individual work can be done at home or onsite as appropriate.
· Set schedules so everyone is accessible no matter where they are working.
· Need to maintain in-person relationships (work and personal).
· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.
· Staff will maintain their individual offices, but offices will be more equitably sized.
· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.
· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.
11:45: Homework for Next Meeting:
· Discuss next steps regarding sites and whether to make an offer
· K. Goeden start BCPL loan process for land/site purchase?
Next Meeting New Date: 7/8/2021 at 1:00 p.m.
12:00: Adjournment
Parking Lot:
· Create staff workgroup to help select interior furnishings
Members:
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Mark Ibach SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee
Martha Van Pelt SCLS
Director