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1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.

a. Press the # button to enter meeting as a participant.

2. Web site: https://bluejeans.com/46103182019/webrtc

1:00: Call to Order

1:02: Approval of previous meeting minutes: July 1, 2021

1:05: Reports:

· None

1:10: Discussion:

· Review terms of Letter of Intent (LOI) for Graham Place and CIC sites

o Provide feedback to D. Haug

· How to get staff input on remaining 2 sites

· Identify favorite site of the remaining 2 sites

· Review 2022 budget scenarios and impacts on BNAW project

· Review photos of things we like design-wise to share with Keller

· Plan to gather input and ideas from staff on things they’d like for the new building

Topics tabled for August/September Meetings:

· Updates from D. Haug regarding LOI for both the CIC and Graham Place sites (August meeting)

· Site Selection (August meeting)

· Update from D. Flanigan regarding selection of civil engineer (August meeting)

· Project Cost and new budget (September meeting)

· Discuss individual offices vs. shared space. Goal is to have maximum flexibility of space use now and in the future. Any changes? (Sept or Oct meeting)

· Start discussions with D. Haeffner, Rebekah, D. Flanigan, R. Lindstrum, M. Ibach regarding D. Haeffner’s level of involvement in interior design of new building

· Schedule Admin and Delivery meetings to discuss shared spaces

CONSENSUS (includes newly added consensus points as of 10/28/20)

· Flexibility

· Hybrid of remote and on site - not 100% either way for most staff.

· Design for job needs and requirements not staff member.

· Collaboration and/or individual work can be done at home or onsite as appropriate.

· Set schedules so everyone is accessible no matter where they are working.

· Need to maintain in-person relationships (work and personal).

· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

· Staff will maintain their individual offices, but offices will be more equitably sized.

· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

2:55: Homework for Next Meeting:

· K. Goeden start BCPL loan process for land/site purchase

Next Meeting Date: 08/05/21 at 10:00 a.m.

3:00: Adjournment

Parking Lot:

· Create staff workgroup to help select interior furnishings

Members:

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden SCLS HR & Finance Coordinator

Mark Ibach SCLS Consulting Services Coordinator

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Kristi Williams SCLS Board Trustee

Martha Van Pelt SCLS Director