Building
Needs Assessment Work Group Agenda
July
21, 2022 1:00 – 3:00 pm
Hybrid Meeting: SCLS staff to attend in
person at The Wintergreen Resort, Room TBA
60 Gasser Rd, Wisconsin
Dells, WI;
Others to attend in person or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1.
Phone: 1-866-226-4650 and use access code:
461-0318-2019.
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Press the # button to enter meeting as a
participant.
2.
Web site:
https://bluejeans.com/46103182019/webrtc
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is asked to download software, they can choose to bypass this (join via
browser).
1:00: Call to
Order
1:02: Approval
of previous meeting minutes: July
7, 2022
1:05: Reports:
None
1:25: Discussion:
·
Walton
Commons Option A:
Option A: Full building as it is
32,000 sq. ft.
o
Keller assist with ownership of building; SCLS owns 75% Keller
owns 25%. Still a $9 million building. Keller
would lease their 25% back to SCLS. In 20 years SCLS buys 25% back from Keller
§ Is Keller interested in this
arrangement?
§ Terms and cost?
§ Pursue or eliminate this option
§ SCLS Board meeting follow up and vote
§ Notify City of Madison, Matt M.
·
Lakeland
University Option
o
Review
updated sketches – R. Lindstrom
o
Review
budget estimates – D. Flanigan
o
Review
questions and updates from last meeting
§ Are there cross easement agreements
for the parking lots? – D. Haug
§ What are the building covenants for
this parcel? - Attorney
§ Which driveways does the Lakeland
property have access to? – D. Haug
§ Title and ground lease feedback from
the attorney? - Attorney
§ Confirm site parameters on CSM – R.
Lindstrom
§ Cost to purchase additional land? – D.
Haug
§ Is
there a required number of parking spaces per square foot and how is the number
calculated? – D. Haug
§ Lakeland area architectural review
committee? “Design and Review Committee” – what are their requirements?
- R. Lindstrom
§ 130 ft
needed for drive thru in delivery, too narrow on current map for Lakeland. Do
we have access to do this? - D. Flanigan, R. Lindstrom
§ What sides constitute the façade? (Does it includes both Pankratz & Packers Ave?). – R. Lindstrom
§ What are the Dane County Airport
building design rules?
·
Since
the existing building uses higher quality materials on all facades, would the
new addition allow lower quality materials? – R. Lindstrom
·
Review
the Critical Controls Calendar for both Walton Commons and Lakeland
o
Revise
our timeline
o
Assign
contingency work
§ Prioritize items
Topics tabled for Upcoming meetings:
·
Review
Other Options to Consider (Eliminate any?)
o
Purchase office building and continue to lease
Delivery
o
Keep leasing and walk away (if no other options work)
·
Schedule Admin and
Delivery meetings to discuss shared HR and filing spaces
·
Median Update – Walton
Commons
·
Utility
Applications – Walton Commons
o
Fiber,
power, water, phone, cable, internet, airport permit?
·
Building
Permit
CONSENSUS (includes
newly added consensus points as of 10/28/20)
·
Flexibility
·
Hybrid of remote and on site - not
100% either way for most staff.
·
Design for job needs and requirements
not staff member.
·
Collaboration and/or individual work
can be done at home or onsite as appropriate.
·
Set schedules so everyone is
accessible no matter where they are working.
·
Need to maintain in-person
relationships (work and personal).
·
The “team” at SCLS is 50+ people with
several smaller teams; admin, delivery, tech, ILS and consultants.
·
Staff will maintain their individual
offices, but offices will be more equitably sized.
·
Collaborative space will be added
(labs, shared soft spaces) and other common spaces such as the work room,
deliverables room and meeting room sizes will be reduced to accommodate the new
spaces.
·
Staff will be allowed to work remotely
and/or in the office as their positions and duties allow with the understanding
that there will be times all staff are required to report in person in order to
facilitate and maintain staff working relationships.
Homework for Next Meeting:
Next Meeting: August 4, 2022 10:00 am – 12:00 pm
3:00: Adjournment
Parking Lot:
·
Notify Michelle Drea at the
City of Madison Assessor’s office when we purchase a site. mdrea@cityofmadison.com
Members:
Jean
Anderson SCLS Consulting
Services Coordinator
Corey
Baumann SCLS Delivery Services
Coordinator
Nan
Brien SCLS Board
Trustee
Kerrie
Goeden SCLS HR &
Finance Coordinator
Gary
Poulson SCLS Board Trustee
Jesse
Stewart SCLS Fleet Manager
Vicki
Teal SCLS Technology
Services Coordinator
Kristi
Williams SCLS
Board Trustee
Martha
Van Pelt SCLS Director