10Building Needs Assessment Work Group Agenda
August 4, 2022 10:00 a.m. – 12:00 p.m.
Hybrid Meeting: SCLS staff to attend in person at 4610 S. Biltmore Lane, Chester Room;
Others to attend in person or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.
a. Press the # button to enter meeting as a participant.
2. Web site: https://bluejeans.com/46103182019/webrtc
a. There is no password for participants.
b. If a participant is asked to download software, they can choose to bypass this (join via browser).
10:00: Call to Order
10:02: Approval of previous meeting minutes: July 21, 2022
10:05: Reports:
· Coordinator meeting review of 2 Lakeland versions – K. Goeden, M. Van Pelt
· Weekly check in meeting with Devin – K. Goeden, M. Van Pelt
· Board meeting decision to eliminate all Walton Commons options, M. Van Pelt
10:20: Discussion:
· Lakeland University Property
o $1 million limited interior build out
§ Budget for this option
§ Priorities
§ Floor plans
§ Site Plan for Airport group
§ Timeline for this option
o Critical controls calendar for Lakeland – Contingencies Updates
§ Ground lease review
§ Financing
§ Building inspection
§ Proposed use
§ Alta Survey/Zoning/Easement/Expansion
§ Title Insurance
§ City of Madison Review and Approval
§ Dane County Airport Review and Approval
o Next steps
· Tour of Lakeland property at noon
· Walton Commons closure
o Notifying all involved parties
o Follow up at weekly Keller check in
Remaining List of Options to Consider:
Option C: Purchase existing office building and add on Delivery
Option D: Purchase office building and continue to lease Delivery
Option E: Keep leasing and walk away (if A-D don’t work)
We have $6 million in financing confirmed.
Topics tabled for Upcoming meetings:
· Schedule Admin and Delivery meetings to discuss shared HR and filing spaces
CONSENSUS (includes newly added consensus points as of 10/28/20)
· Flexibility
· Hybrid of remote and on site - not 100% either way for most staff.
· Design for job needs and requirements not staff member.
· Collaboration and/or individual work can be done at home or onsite as appropriate.
· Set schedules so everyone is accessible no matter where they are working.
· Need to maintain in-person relationships (work and personal).
· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.
· Staff will maintain their individual offices, but offices will be more equitably sized.
· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.
· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.
Homework for Next Meeting:
Next Meeting: August 18, 2022 at 1pm
12:00: Adjournment
Parking Lot:
Members:
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Jean Anderson SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee
Martha Van Pelt SCLS
Director