Building Needs Assessment Work Group Agenda

August 6, 2020 10:00 a.m. – 12:00 p.m.

Virtual Meeting Via BlueJeans


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10:00:  Call to Order


10:02:  Approval of previous meeting minutes:  July 9, 2020


10:05: Reports: 

·       None


10:05:  Discussion: 

·       Review and discuss the builder site visits

·       Review our evaluation criteria and ratings from the evaluation matrix for the remaining 4 builders

·       Based on evaluation criteria, references and site visits, can we select our builder? Or do we need more time and/or information?

·       Discuss the impact of COVID-19 on our future building design


11:45:  Homework for Next Meeting: 

·       Revisit timeline and adjust if needed

·       Notify any builders of elimination?

·       Notify a builder of selection?



Feb – April evaluation of RFIs & information from original presentations.

May - The Evaluation Matrix and ratings will be discussed at the May BNAW meeting.  The workgroup will narrow the field to 3 vendors by the end of the May meeting.

June – Kristi and Nan will bring vendor reference questions to meeting.  After review by work group, they will begin making reference calls to vendor finalists.

Site visits will begin.

July Site visits

August Decide on vendor


Next Meeting Date:  8/6/20 at 10:00 a.m.


12:00:  Adjournment


Parking Lot: 

            Need to create:

·       Location report

·       Detailed design report

·       Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”

For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?

·       SUN Expansion

·       Collaborative projects – continue to consider options

·       Consider COVID-19 ramifications on the project



Corey Baumann          SCLS Delivery Services Coordinator

Nan Brien                    SCLS Board Trustee

Kerrie Goeden             SCLS HR & Finance Coordinator

Mark Ibach                  SCLS Consulting Services Coordinator

Jesse Stewart              SCLS Fleet Manager

Vicki Teal                     SCLS Technology Services Coordinator                                 

Kristi Williams             SCLS Board Trustee

Martha Van Pelt         SCLS Director