Building
Needs Assessment Work Group Agenda
August
18, 2022 1:00 – 3:00 pm
Hybrid
Meeting: SCLS staff to attend in person at 4610 S. Biltmore Lane, Chester Room;
Others
to attend in person or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1.
Phone: 1-866-226-4650 and use access code:
461-0318-2019.
a.
Press the # button to enter meeting as a
participant.
2.
Web site:
https://bluejeans.com/46103182019/webrtc
a.
There is no password for participants.
b. If a participant
is asked to download software, they can choose to bypass this (join via
browser).
1:00: Call to
Order
1:02: Approval
of previous meeting minutes: August
4, 2022
1:05: Reports:
· Walton
Commons closure – K. Goeden, M. Van Pelt
o Letter
to retract offer
o BOT
approval of retraction
1:25: Discussion:
· Lakeland University
o
Review
updated sketch and site plan – R. Lindstrom
§ Next steps
· Submit to Dane County Airport for
review
· Submit to DAT for review
o
Attend
8/25/22 DAT meeting
o
Budget
estimate timeline? – D. Flanigan
§ Discuss at 9/1/22 BNAW meeting?
· Critical controls calendar for
Lakeland – Contingency Updates
§ Ground lease review
· Attorney has reviewed
· Following up with ALTA
· Estoppel letters in progress
· Approval of lease assignment to SCLS –
follow up
· Insurance provision – follow up
· Any other follow up needed?
§ Financing
· Interest only for year 1
· 2nd loan with BCPL
§ Building inspection
· Devin and David scheduling contractors
to walk through
§ Proposed use
· Preliminary OK from Airport and City
of Madison
· Submitting site plans for review to
Airport group and DAT
§ ALTA Survey/Zoning/Easement/Expansion
· Scheduling ALTA?
§ Title Insurance and Title Documents
· Any follow up needed here?
§ City of Madison Review and Approval
· DAT meeting on 8/25/22
· Submit site plan to DAT by 8/19/22
noon
§ Dane County Airport Review and
Approval
· Submit site plan and elevations for
review
§ Phase 1 ESA
·
Devin
scheduling
· Review our timeline
o
Assign
any remaining contingency work
§ Prioritize items
Topics tabled for Upcoming meetings:
· Review Other Options to Consider
(Eliminate any?)
o
Purchase office building and continue to lease
Delivery
o
Keep leasing and walk away (if no other options work)
· Schedule Admin and Delivery
meetings to discuss shared HR and filing spaces
· Building Permit
CONSENSUS (includes
newly added consensus points as of 10/28/20)
·
Flexibility
·
Hybrid of remote and on site - not
100% either way for most staff.
·
Design for job needs and requirements
not staff member.
·
Collaboration and/or individual work
can be done at home or onsite as appropriate.
·
Set schedules so everyone is
accessible no matter where they are working.
·
Need to maintain in-person
relationships (work and personal).
·
The “team” at SCLS is 50+ people with
several smaller teams; admin, delivery, tech, ILS and consultants.
·
Staff will maintain their individual
offices, but offices will be more equitably sized.
·
Collaborative space will be added
(labs, shared soft spaces) and other common spaces such as the work room,
deliverables room and meeting room sizes will be reduced to accommodate the new
spaces.
·
Staff will be allowed to work remotely
and/or in the office as their positions and duties allow with the understanding
that there will be times all staff are required to report in person in order to
facilitate and maintain staff working relationships.
Homework for Next Meeting:
Next Meeting:
September
1, 2022 10:00 am – 12:00 pm
3:00: Adjournment
Parking Lot:
· Notify
Michelle Drea at the City of Madison Assessor’s
office when we purchase a site.
mdrea@cityofmadison.com
Members:
Corey
Baumann SCLS Delivery Services
Coordinator
Nan
Brien SCLS Board
Trustee
Kerrie
Goeden SCLS HR &
Finance Coordinator
Jean
Anderson SCLS Consulting
Services Coordinator
Jesse
Stewart SCLS Fleet Manager
Vicki
Teal SCLS Technology
Services Coordinator
Kristi
Williams SCLS
Board Trustee
Martha
Van Pelt SCLS Director
Gary
Poulson SCLS Board Chair