Building Needs Assessment Work Group Agenda

September 3, 2020 10:00 a.m. – 12:00 p.m.

Virtual Meeting Via BlueJeans


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10:00:  Call to Order


10:02:  Approval of previous meeting minutes:  August 6, 2020


10:05: Reports: 

·         Builder selection and elimination update – Kerrie

·         Board of Commission of Public Land State Trust Fund Loan update – Kerrie

·         Builder contract update - Kerrie


10:30:  Discussion: 

·         Create a list of questions to ask the builder at our October meeting

·         Create new timeline for the fall, including plan to re-evaluate building design due to COVID-19.


11:45:  Homework for Next Meeting: 

·         Invite builder to October meeting?

·         Create surveys or schedule meetings to discuss and evaluate future building design?



Feb – April evaluation of RFIs & information from original presentations.

May - The Evaluation Matrix and ratings will be discussed at the May BNAW meeting.  The workgroup will narrow the field to 3 vendors by the end of the May meeting.

June – Kristi and Nan will bring vendor reference questions to meeting.  After review by work group, they will begin making reference calls to vendor finalists.

Site visits will begin.

July Site visits

August Decide on vendor


Next Meeting Date:  10/1/20 at 10:00 a.m.


12:00:  Adjournment


Parking Lot: 

            Need to create:

·         Location report

·         Detailed design report

·         Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”

For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?

·         SUN Expansion

·         Collaborative projects – continue to consider options

·         Consider COVID-19 ramifications on the project



Corey Baumann          SCLS Delivery Services Coordinator

Nan Brien                    SCLS Board Trustee

Kerrie Goeden             SCLS HR & Finance Coordinator

Mark Ibach                  SCLS Consulting Services Coordinator

Jesse Stewart              SCLS Fleet Manager

Vicki Teal                     SCLS Technology Services Coordinator                                  

Kristi Williams             SCLS Board Trustee

Martha Van Pelt          SCLS Director