Building Needs Assessment Work Group Agenda

October 20, 2022 1:00 – 3:30 pm

In Person at 1650 Pankratz Street, Madison WI

There will not be a virtual option for this meeting.

Bring a camp chair if you have any as there is no furniture there at this time.

Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group

1:00: Call to Order

1:02: Approval of previous meeting minutes: October 6, 2022

1:05: Reports:

o Critical Controls Calendar

o Closing Timeline

o Ground Lease Assignment Update

o Data Center Update

o City of Madison Update on Plans

1:25: Discussion:

§ Review floor plans

§ Timeline Update

o Construction documents

o Bid schedule

o Construction schedule

o City of Madison meetings?

3:00: Staff tour of Pankratz building

Remaining List of Options to Consider:

Option D: Purchase office building and continue to lease Delivery  

This would be the option if the Pankratz bids come in over budget.

We have $6 million in financing confirmed.

Applying for additional $1 million loan.

Topics tabled for Upcoming meetings:

· Schedule Admin and Delivery meetings to discuss shared HR and filing spaces

· Building Permit

CONSENSUS (includes newly added consensus points as of 10/28/20)

· Flexibility

· Hybrid of remote and on site - not 100% either way for most staff.

· Design for job needs and requirements not staff member.

· Collaboration and/or individual work can be done at home or onsite as appropriate.

· Set schedules so everyone is accessible no matter where they are working.

· Need to maintain in-person relationships (work and personal).

· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

· Staff will maintain their individual offices, but offices will be more equitably sized.

· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

Homework for Next Meeting:

1) Outline plan of how SCLS will operate during construction post Memorial Day.

2) Notify City of Madison Alder with 30 day notice of application for a conditional use permit

3) Identify anything we can do in the building between closing and Memorial Day 2023.

Next Meeting:

November 3, 2022 10:00 am – 12:00 pm

3:30: Adjournment

Parking Lot:

· Notify Michelle Drea at the City of Madison Assessor’s office when we purchase a site. mdrea@cityofmadison.com

· Apply for tax exemption

Members:

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden  SCLS HR & Finance Coordinator

Jean Anderson SCLS Consulting Services Coordinator

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Martha Van Pelt SCLS Director

Kristi Williams SCLS Board Trustee

Gary Poulson SCLS Board Chair