Building Needs Assessment Work Group Agenda
October 21, 2021 1:00 p.m. – 3:00 p.m.
Hybrid Meeting in person at 4610 S. Biltmore Lane, Chester Room; masks required
Or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.
a. Press the # button to enter meeting as a participant.
2. Web site: https://bluejeans.com/46103182019/webrtc
1:00: Call to Order
1:02: Approval of previous meeting minutes: October 7, 2021
1:05: Reports:
· MUFN questions update – V. Teal Lovely
· Delta lease extension at Delivery—C. Baumann
· LOI and PSA updates—D. Haug
· Tree Update (blight, City providing treatment, etc) – K. Goeden and D. Haug
· Civil survey and delineation update—D. Flanigan
· Civil geo/tech update—D. Flanigan
1:25: Discussion:
· Review more updated plans
· Introduce interior design team – Deb Haeffner to attend
· Discuss roles / responsibilities
· Brainstorming on ‘Collaborative Space’
o Extra ILS/Tech office to be designed as a drop-in, comfortable, collaborative work space
o Location - overlooking the centennial tree?
· Discuss updated costs for next meeting based on Plans, not Budgets
Topics tabled for Future Meetings:
· Need to have an industrial ceiling vs closed ceiling aesthetic discussion
o Does not save money to leave open. Open or closed involves different building issues.
· Start discussions with D. Haeffner, Rebekah, D. Flanigan, R. Lindstrum, M. Ibach regarding D. Haeffner’s level of involvement in interior design of new building
· Schedule Admin and Delivery meetings to discuss shared spaces
CONSENSUS (includes newly added consensus points as of 10/28/20)
· Flexibility
· Hybrid of remote and on site - not 100% either way for most staff.
· Design for job needs and requirements not staff member.
· Collaboration and/or individual work can be done at home or onsite as appropriate.
· Set schedules so everyone is accessible no matter where they are working.
· Need to maintain in-person relationships (work and personal).
· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.
· Staff will maintain their individual offices, but offices will be more equitably sized.
· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.
· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.
2:55: Homework for Next Meeting:
· Prepare for board approval of LOI to create PSA at 10/28/21 board meeting
Next Meeting Date: 11/04/21 at 10:00 a.m.
3:00: Adjournment
Parking Lot:
· Create staff workgroup to help select interior furnishings
· Notify Michelle Drea at the City of Madison Assessor’s office when we purchase a site. mdrea@cityofmadison.com
Members:
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Mark Ibach SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee
Martha Van Pelt SCLS
Director