Building Needs Assessment Work Group Minutes
November 7, 2019, 10:00 a.m.
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Martha Van Pelt SCLS Director
Kristi Williams SCLS Board Trustee
Mark Ibach SCLS Consulting Services Coordinator
Call to Order 10:05
Approval of previous meeting minutes: September 26, 2019
a. Motion by M. Van Pelt to accept as written
b. Second by J. Stewart
Research findings regarding financing options - KG
Board of Commissioners of Public Lands
Richard Sneider, BCPL Chief Investment Officer
K. Goeden spoke with Richard from BCPL. We can borrow up to the amount equal to our last year’s annual gross revenue. Can borrow about $5 million based on K. Goeden’s calculations to keep monthly payment equal or less than we currently pay in rent. 20 year rate, No balloon payments; low rate of interest charged. (3.75%) No down payment required.
BNAW meeting preparation process:
Review agenda immediately when it is sent out one week before meeting
Make any suggested changes to agenda before the day of the meeting
Place all homework in shared folder and the two board members should send it to K. Goeden and she will put into the shared file.
Reports will be sent out with agenda one week before the meeting.
Vicki led the review and discussion of the revised Master Space Recommendations (MSR) document that has been reorganized into the new “Master Building Profile by Zones” document. The MSR still exists as a separate document.
Discussed and reviewed other reports to determine if any other information should be added to “Master Building Profile by Zones” document. Determined that we need to create 2 other reports to capture the detailed information gathered by staff that was outlined in the original Building Needs Report and Master Space Recommendations report: Location Report and Detailed Design Report. Adding these to the parking lot for now.
Homework for Next Meeting:
Schedule developers to do a 45 minute presentation on 12/5/19 and 12/19/19. 12/12/19 will be a back up date.
Create list of questions- draft questions and email before next meeting
Update Fast Facts list via email before next meeting
Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”
For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?
V. Lovely will update “Master Building Profile by Zones” document
K. Goeden will give a follow up report on financing options from:
Monona State Bank
State Bank of Sun Prairie
Wisconsin Community Bank
Board of Commissioners of Public Lands Richard Sneider
Review Fast Facts for Realtors
M. Van Pelt Schedule developers meetings
Email out Fast Facts to work group
Kerrie Goeden draft questions for interviews and send via email
Vicki will add dock door information to Zones Document
Next Meeting: 12/5/2019 10:00 a.m.
Need to create:
Detailed design report