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3:00: Call to Order

3:02: Approval of previous meeting minutes: October 1, 2020

3:05: Reports: 5 minutes each

· Tech Discovery Meeting Recap – Vicki

· Consulting Discovery Meeting Recap – Mark

3:15: Discussion: Homework from 11/5/2020 meeting:

· Need to discuss buying land as early as ½ half of 2021 and financing that separately

· Need to figure out break down, size, location, design and number of huddle rooms & conference rooms

· Discuss individual office set ups fish bowl or traditional closed office with doors/side lights

· Where to store maintenance equipment: custodial, lawn mower, snow plow?

o Create budget for 2023 for maintenance costs

3:55: Homework for Next Meeting:

· Find photos of things we like design-wise to share with Keller.

· Before December meeting, staff review assessment of must haves, pie in the sky.

· David Haug will send agency agreement to SCLS for review and Board approval at November meeting

· Discovery booklets complete for December meeting – will not be sent in advance so Rob can walk us through his thoughts and interpretations at the meeting.

· Review criteria for evaluation of building sites and next steps

Next Meeting Date: 12/3/20 at 10:00 a.m.

4:00: Adjournment

CONSENSUS (includes newly added consensus points as of 10/28/20)

· Flexibility

· Hybrid of remote and on site - not 100% either way for most staff.

· Design for job needs and requirements not staff member.

· Collaboration and/or individual work can be done at home or onsite as appropriate.

· Set schedules so everyone is accessible no matter where they are working.

· Need to maintain in-person relationships (work and personal).

· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

· Staff will maintain their individual offices, but offices will be more equitably sized.

· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

Parking Lot:

Need to create:

· Location report

· Detailed design report

· Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”

For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?

· SUN Expansion

· Collaborative projects – continue to consider options

· Consider COVID-19 ramifications on the project

Members:

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden SCLS HR & Finance Coordinator

Mark Ibach SCLS Consulting Services Coordinator

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Kristi Williams SCLS Board Trustee

Martha Van Pelt SCLS Director