Building Needs Assessment Work Group Agenda
December 16, 2021 1:00 p.m. – 3:00 p.m.
Hybrid Meeting in person at 4610 S. Biltmore Lane, Chester Room; masks required
Or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.
a. Press the # button to enter meeting as a participant.
2. Web site: https://bluejeans.com/46103182019/webrtc
1:00: Call to Order
1:02: Approval of previous meeting minutes: December 2, 2021
1:05: Reports:
· PSA Progress for January SCLS Board Meeting
· Land: Common Council Approval of LOI / PSA resolution (12/7/2021)
· Soil Boring Progress
· Submission of CSM (12/20/2021)
· Submission of Conditional Use Permit Application (12/20/2021)
· Interior Design: Updates from 12/8
1:25: Discussion:
· Overall Budget
· Review Preliminary Civil Plans: Existing Conditions, Site Plan, Grading, Utilities
· Interior Design Discussion
§ Next Meeting – Materials & Selections (January)
· Review Architectural: Floor Plan and possibly Elevations
Topics tabled for Future Meetings:
· SCLS will start looking at audio visual needs and equipment and future support
· Need to have an industrial ceiling vs closed ceiling aesthetic discussion
o Does not save money to leave open. Open or closed involves different building issues.
· Schedule Admin and Delivery meetings to discuss shared spaces
CONSENSUS (includes newly added consensus points as of 10/28/20)
· Flexibility
· Hybrid of remote and on site - not 100% either way for most staff.
· Design for job needs and requirements not staff member.
· Collaboration and/or individual work can be done at home or onsite as appropriate.
· Set schedules so everyone is accessible no matter where they are working.
· Need to maintain in-person relationships (work and personal).
· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.
· Staff will maintain their individual offices, but offices will be more equitably sized.
· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.
· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.
2:55: Homework for Next Meeting:
Next Meeting Date: 1/06/22 at 10:00 a.m.
3:00: Adjournment
Parking Lot:
· Create staff workgroup to help select interior furnishings
· Notify Michelle Drea at the City of Madison Assessor’s office when we purchase a site. mdrea@cityofmadison.com
Members:
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Mark Ibach SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee
Martha Van Pelt SCLS
Director