Building Needs Assessment Work Group Minutes
September 5, 2019, 10:00 a.m.
Call to Order: 10:00 by Chair Goeden
Approval of previous meeting minutes: August 1, 2019
Action items: Do reports and discussion first, then address action items
Review consolidated prep space needs for each department and add this to the MSR -done
Calculate sf of storage space needs for all items on the Combined List of Storage Space Needs and add this to the MSR - done
Meeting with City Planner - MVP
Marty presented the written report and a discussion of what to do with the information and contacts from local developers followed.
Marty will be the point person of contact from developers. She will maintain a list of contacts and developers in the shared drive and create statement to share with all comers
Staff feedback from 8/12 MMM on break room, bathrooms, personal refrigeration, lobby – KG
Added to MSR.
1) Review janitorial/maintenance closet spaces and kitchen supply space needed
Mark I. did and added to MSR
2) Review space needed for 2 hallway closets
Vicki did and added to MSR
Create one larger, shared closet space for ILS, consultants, delivery, decorations etc.
For items not used on a daily basis
3) Review space needed for financial and personnel records storage
Personnel files are to be locked and kept near the HR & Office Managers’ offices in a separate closet/room. KG added to the MSR. These materials are used on a daily basis.
4) Review space needed for system director records storage
Added to MSR. Larger credenza in director’s office.
5) Professional collection – 135 sf now. Allow use by visitors in MSR
6) Digitization space - use one of the office spaces 12x12 Mark I.
Homework for Next Meeting:
KG will start research into financial options
Marty has contacted DPI for legal advice on statutes regarding system building a new facility and will report out.
Marty will compile a report on developers and their information
Jesse & Corey need to put all the delivery space requirements on MSR
Mark I. will tally square footage
Vicki will clean up MSR document
Next Meeting Date: 9/26/2019 1:30 meeting CHANGE from posted.
Dedicate meeting to MSR clean up
Review Combined List of Building Needs to assess if all space needs have been addressed on the MSR
Identify and assign square footage for all spaces
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee - late
Kerrie Goeden SCLS HR & Finance Coordinator
Mark Ibach SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee - absent
Martha Van Pelt SCLS