Circulation Services Subcommittee Agenda

January 16, 2024, at 9:30 am

Zoom session


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1.      Call to Order

a.      Introduction of guests/visitors

b.      Changes/Additions to the Agenda

c.       Requests to address the Committee


2.      Approval of previous meeting minutes: November 14, 2023


3.      Action Items

a.       Approve the additional of a general Local Hold Item Type to be used by any approved materials with the following parameters:

                                                               i.      LH14: 0.00 fine, 14 day, 0 renew, home hold

b.      New Policy: Timeframe for libraries to resolve refunds 

                                                               i.      Libraries must resolve refunds at least once every quarter, although SCLS strongly recommends doing this on a monthly basis. The Unresolved Refunds report is an On Demand report libraries can run to get a list and then determine how refunds should be cleared, based on local library policy. Instructions for how to use the report and answers to Frequently Asked Questions are found on the Unresolved Refunds report page of the ILS Support/Reports webpage.​


4.      Discussion

a.      Review changes to Section V, Part  C. SCLS GUIDELINES FOR REGISTERING PATRONS from workgroup.

                                                              i.      Another thing to consider, should libraries be required to send registration forms to the library listed under the Library Management section of the form? My concern is that if another library creates an organization card such as a teacher card, but the managing library is elsewhere, that account then needs to be in accordance with the managing library's policies.

b.      SCLS Request from SGR to add LP (AD) materials to the materials for Local Holds.

c.       Recommend that staff add item barcode to manual invoices created to charge patrons full replacement price for Damaged items.


5.      Plan for the Next meeting:  March 12, 2023, at 9:30 am via Zoom session


6.      Adjournment



For more information about the Circulation Services Subcommittee, contact Heidi Oliversen.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.


Circulation Services Subcommittee/Agenda/01-2024