Maintenance Subcommittee Minutes
2017 9:30 am
Present: Debbie Bird (SUN), Dennis
Reynolds (MAD), Molly Warren (MAD), Tina Marie Maes (MAD), Linda Stuckey (MCF),
Theresa Skov (VER), Amy Gannaway (SCLS)
Michelle Karls (SCLS)
Witte (MCM), Kate Odahowski (MAD), Sarah Hartman (MID), Ann Mueller (MRO), Alison
Wirth (STP), Sue McComb (WAU).
Call to order (5 min.)
Introduction of guests/visitors.
Name and institution: Nichole Fromm at MAD is a guest today.
Changes/additions to the agenda.
Changes or additions: D. Bird (SUN) would like to start a
conversation about separating the “newly colorized” versions of chapter books
with extensive comics (such as Captain Underpants). This can be discussed at
the next meeting. D. Bird will work on some examples.
Approval of previous meeting minutes: November
9, 2016 (5 min.)
Approved by consensus. Yes.
Discussion/Action items (90 min.)
Update: Serials Searching and Matching Policy
Approved by ILS Committee 12/7/16. Posted http://www.scls.info/ils/policies/cat/linking-searchingandmatching-serials-policy.html
“General” searching and matching guidelines – separate policy needed?
Discussion: There are a few “general”
bullet points that are part of the searching and matching policy that were not
covered by the format-specific policies. Should these be turned into a separate
policy? The information has to do with searching by all access points (ISBN,
title, author) and abiding by the decisions of the cataloging agency. There is
another sentence about receiving serials using serials checkin but this will be
covered by the serials policies. The other two bullet points should be
incorporated into new policies.
Action: Amy will draft policies for the
first two bullet points and bring them back to the committee for the next
Linking Manual revisions to Videorecordings sections
Discussion: There was no official
Action: Kate can begin finalizing and
posting the changes.
Review Public Notes on Subscription Records policy
Discussion: This policy has not been
reviewed since the Koha migration and it doesn’t seem relevant to Koha. This
seems like a policy specific to Dynix functionality. In Koha, the only “Public
Note” on a subscription record is the Public Note field that is part of all
item records. Entering information into the Public Note field on the
subscription record would generate that note on every item record for all of
the subscription’s magazines. A library could choose to use the Public Note
field but most of the time it is blank. The committee decided we didn’t need
Motion: D. Bird moved that the Public
Notes on Subscriptions Records Policy be discontinued. M. Warren
seconded. Vote: motion carried.
Action: This will go to the ILS Committee
Review Serials Receiving Policy
Discussion: The first sentence of the
policy is still relevant as it concerns the requirement that all serial titles
that are more frequent than annual need to be received through Koha
Periodicals. The committee decided that the rest of the policy was procedural
and was covered in the Serials Manual.
Motion: T. Skov moved to amend the Serials
Receiving Policy so it states “All serial titles issued more frequently
than annually will be cataloged and must be added using Koha Periodicals.” T.
Maes seconded. Vote: motion carried.
Action: This will go to the ILS
Committee in February.
Cataloging of bootlegs
Discussion: The MPL Music Librarian noticed
some bootlegs on the Purchase Alert Report. Even though the holds to items
ratio met the threshold for SCID purchases, SCID copies were not purchased
because SCID money cannot be used to purchase bootlegs. We defined “bootleg” as
an illegal recording. Bootlegs violate copyright and can misrepresent what is
on the actual item. We want to figure out what to do if bootlegs are added to
LINKcat. The two bootlegs that were found recently are bib
# 1291567 (Live on KSWM) and bib
# 1292051 (The TV Collection plus Newport 1968). The Live on KSWM
item was purchased via MW Tapes so the library did not knowingly purchase a
bootleg. MPL staff will be contacting the other library to find out where The
TV Collection was obtained.
We discussed the possibility of amending the Levels
of Cataloging policy to add a bullet point under Generic Records for
“Bootlegs and/or unauthorized materials.” This would mean that if a library
added a bootleg to LINKcat, the library would be instructed to move the item to
a Generic record. Or if a library purchased a bootleg or received one as a
gift, the library could circulate it on a Generic record. However, there was
concern that this will legitimize the purchase and circulation of bootlegs.
Each library should have its own policy regarding bootlegs, as the library
could be legally liable if they are circulating materials that are unauthorized
and/or illegal. The committee would like the ILS Committee to discuss this in a
broader way – for example, should there be a policy against adding bootlegs to
LINKcat, even on a Generic record?
Action: Amy will get this on the
agenda for the ILS Committee’s February meeting.
Feedback on Duplicate OverDrive bib records with
Multiple links in one bib record: Absolute
fear bib # 1217524
Each link on separate bib record: Heading
out to wonderful bib # 945862 and Heading
out to wonderful bib # 905000
Discussion: We receive MARC records for
OverDrive as part of the WPLC subscription to OverDrive. The MARC records come
from OCLC. The same ebook is usually available in multiple formats (Kindle,
PDF, etc.), and in some cases the different formats have multiple records in
OverDrive (with different URLs and different numbers of copies). OCLC is
cataloging these on separate bib records with the same OCLC#. MAD and SCLS are
working through cleaning up bib records with duplicate OCLC #s. For the
OverDrive bib records, we would like feedback on whether people prefer one
record with multiple links (labeled by format) or two separate records (as we
have now). The committee members noted that patrons will usually click on the
first link available and that most patrons prefer the Kindle version. Overall
committee members would prefer one bib record with multiple links, and the
Kindle link should be first. Committee members also noted that most patrons are
using either the OverDrive web site or the app so fixing the MARC records is a
Action: MAD and SCLS will work out a
process for fixing the OverDrive bib records with duplicate OCLC #s. It will be
a while as this is not a high priority.
Next meeting at SCLS Headquarters – March 8, 2017 at 9:30 a.m.