Collection Maintenance Subcommittee Agenda

March 11, 2020, 9:30 am

SCLS Headquarters
Chester Room


Meeting Documents:


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1.      Call to Order

a.      Introduction of guests/visitors

b.      Changes/Additions to the Agenda

c.       Requests to address the Committee

2.      Approval of previous meeting minutes: January 8, 2020

3.      Action Items

a.      Policy changes for audio-enabled books

                                                              i.      Catalog as sound recording (audiobook)

                                                             ii.      Amend Sound Recordings Searching and Matching Policy

1.      Under “Description (format, length): Formats include:” add audio-enabled book with micro-USB port

                                                           iii.      Amend Sound Recordings BSE (Bibliographic Short Entry) Policy

1.      Under “Title, including sub-titles” add Audio-enabled: include (audio-enabled book) in the title

b.      Policy changes for GoChips

                                                              i.      Amend Videorecordings Searching and Matching Policy

1.      Under “Edition:” remove GoChip Beam, GoChip USB

                                                             ii.      Amend Videorecordings BSE (Bibliographic Short Entry) Policy

1.      Under “Title, including sub-titles:” remove Video Media Player: include (video media player) in the title

c.       Levels of Cataloging Policy

                                                              i.      Under “Sound recordings” add All non-local audio-enabled books with micro-USB port

                                                             ii.      Under “Videorecordings” remove All non-local video media players

d.      Collection Codes

                                                              i.      Add BKJFICH (BOOKS JU FIC CHAPTER ; Chapter Books or Chapter Book Fiction)

4.      Discussion

a.      Updates from previous meetings

                                                              i.      BKYFIWL and BKYNFWL collection codes: added to Bibliovation January 9

b.      Adding Spanish language subject headings for Spanish language materials

c.       Prioritizing Technical Services Bibliovation problems

                                                              i.      Per ILS Committee: Choose top 3 Cataloging, top 2 Serials, top 5 GetIt Acquisitions

d.      Bibliovation questions and/or discussion

5.      Plan for Next meeting:  May 13, 2020

6.      Adjournment


For more information about the Collection Maintenance Subcommittee, contact Amy Gannaway.


SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.


Collection Maintenance Subcommittee/Agenda/03-2020)