Collection Maintenance Subcommittee Minutes

March 11, 2020, 9:30 am

SCLS Headquarters
Chester Room

 

Action Items:

The CMS recommended amending the Sound Recordings Searching and Matching Policy to add audio-enabled book with micro-USB port to the description.

The CMS recommended amending the Sound Recordings BSE (Bibliographic Short Entry) Policy to add Audio-enabled: include (audio-enabled book) in the title.

The CMS recommended amending the Videorecordings Searching and Matching Policy to remove GoChip Beam, GoChip USB.

The CMS recommended amending the Videorecordings BSE (Bibliographic Short Entry) Policy to remove Video Media Player: include (video media player) in the title.

The CMS recommended amending the Levels of Cataloging Policy to add all non-local audio-enabled books with micro-USB port and to remove all non-local video media players.

The CMS recommended adding the new Collection Code BKJFICH (BOOKS JU FIC CHAPTER ; Chapter Books).  

 

Present: Debbie Bird (POR), Molly Warren (MAD), Tina Marie Maes (MAD), Sarah Hartman (MID), Linda Stuckey (MCF), Theresa Skov (VER), LuAnn Kranz (DFT), Celine Metzig (WAU), Laura Schmiedicke (MRO), Kate Odahowski (MAD), Alison Wirth (STP)

Excused:

Absent: Carol Kaufman (SUN)

Recorder: Michelle Karls (SCLS)

SCLS Staff Present:  Amy Gannaway, Kayla Linke

 

1.      Call to Order at 9:34 am

a.      Introduction of guests/visitors

                                                              i.      None.

b.      Changes/Additions to the Agenda

                                                              i.      A. Gannaway added “Shelving Location request from MTH for Spanish language collection” as e. under Action Items. 

c.       Requests to address the Committee

                                                              i.      None.

2.      Approval of previous meeting minutes: January 8, 2020

a.      Motion: D. Bird moved approval of the January meeting minutes. M. Warren seconded.

b.      Discussion: none.

c.       Vote: motion carried.

3.      Action Items

a.      Policy changes for audio-enabled books

                                                              i.      Catalog as sound recording (audiobook)

1.      Discussion: We discussed the Vox and Wonderbooks format at the last CMS meeting.  Since then, the catalogers have been discussing how to handle these items.  These policy changes are based on this discussions and the decision was made to catalog them as an audio book.  One issue we ran into is that the coding in the MARC records makes these items display as Digital Audio Players (DAP) in format (the format also displays as Audiobook). There was never specific MARC coding created, probably because it’s a newer format. We could address the display as development and link it to something else with fixed coding.  That would take time.  If patrons use the limit for audio books or DAP, these records will come up. Libraries should wait to add these because this will need to go to the IC for final approval. 

                                                             ii.      Amend Sound Recordings Searching and Matching Policy

1.      Under “Description (format, length): Formats include:” add audio-enabled book with micro-USB port

2.      Discussion: T. Skov moved approval of the policy change.  S. Hartman seconded.

3.      Vote: motion carried.

                                                           iii.      Amend Sound Recordings BSE (Bibliographic Short Entry) Policy

1.      Under “Title, including sub-titles” add Audio-enabled: include (audio-enabled book) in the title

2.       Motion: L. Kranz moved approval of the policy change. L. Stuckey seconded. 

3.      Vote: motion carried.

b.      Policy changes for GoChips

                                                              i.      Amend Videorecordings Searching and Matching Policy

1.      Under “Edition:” remove GoChip Beam, GoChip USB

2.      Motion: T. Maes moved approval of the policy change.  A. Wirth seconded.

3.      Vote: motion carried.

                                                             ii.      Amend Videorecordings BSE (Bibliographic Short Entry) Policy

1.      Under “Title, including sub-titles:” remove Video Media Player: include (video media player) in the title

2.      Motion: L. Kranz moved approval of the policy change.  T. Maes seconded.

3.      Vote: motion carried.

c.       Levels of Cataloging Policy

                                                              i.      Under “Sound recordings” add All non-local audio-enabled books with micro-USB port

                                                             ii.      Under “Videorecordings” remove All non-local video media players

                                                           iii.      Motion: S. Hartman moved approval of the policy change.  L. Kranz seconded.

                                                           iv.      Vote: motion carried

d.      Collection Codes

                                                              i.      Add BKJFICH (BOOKS JU FIC CHAPTER ; Chapter Books or Chapter Book Fiction)

                                                             ii.      Motion: M. Warren moved approval of adding the Collection Code BKJFICH (BOOKS JU FIC CHAPTER ; Chapter Books).   T. Skov seconded.

                                                           iii.      Discussion: This request came from MID.  It’s meant to cover early elementary school (chapter books that are in between readers and middle school chapter books).  The collection used to be paperbacks and a spinner.  Now they are receiving hardcover versions of these items, so paperback doesn’t make sense anymore.  They want to make sure they don’t have “Children” or “Young” in the description because they are trying to make the items more accessible for adults learning to read.  We have a collection code labeled Young Fiction, but mostly MPL uses it.  This doesn’t seem like it would work for MID’s intention.  The display for patron should be Chapter Books because it allows flexibility for libraries.  This will go to the IC for approval at their next meeting.        

                                                           iv.      Vote: motion carried.

e.      Shelving location – Spanish language for MTH

                                                              i.      Discussion: MTH is adding over 200 Spanish language materials.  Do they need multiple collection codes or do they want a new shelving location?   MID has made due with having fewer collection codes (every single AV item has a CD code) but they would be interested in having more collection codes for Spanish language items.  VER would also be interested in adding collection codes. The group would like more information from MTH so they can decide how to proceed.  A. Gannaway will check with MTH and get back to the group.  The subcommittee decided they could make this decision via email.

4.      Discussion

a.      Updates from previous meetings

                                                              i.      BKYFIWL and BKYNFWL collection codes: added to Bibliovation January 9

b.      Adding Spanish language subject headings for Spanish language materials

                                                              i.      Discussion: T. Maes reviewed the handout and project.  The Madison catalogers want to add these subject headings and the group was in favor.  K. Linke spoke with BackStage about the authority control and they have been able to get the thesauri for the Queens Library headings.  Backstage is working on getting more thesauri.  We could ask library staff to add a note that an item is in Spanish when creating a BSE, so the catalogers know that the item is in Spanish. The OCLC record usually has language information. We would do this for all new records with a limited amount of retro cataloging.  Would this go for bilingual materials?  Yes, for Spanish and Spanish/English materials.  Authority control would ensure the subject headings are uniform.  We will move forward with this project. 

c.       Prioritizing Technical Services Bibliovation problems

                                                              i.      Per ILS Committee: Choose top 3 Cataloging, top 2 Serials, top 5 GetIt Acquisitions

                                                             ii.      Discussion: This came from the last IC Meeting.  A lot of the Known Problems that were prioritized as high/critical have now been addressed or the fix is in progress.  The IC wanted to get subcommittee input on prioritizing low and medium bug fixes.  Development projects are being kept track of for the future.  A. Gannaway reviewed the handouts.  CMS priorities will go to IC for discussion at their next meeting and then be sent to LibLime. 

1.      The subcommittee prioritized the following Cataloging Known Problems:

a.      Session defaults are not applied when a new browser tab is opened

b.      Migrated items re-indexing lag time

c.       Edit new item pop-up sometimes displays fields in alphabetical order

2.      The subcommittee prioritized the following Serials Known Problems:

a.      “Unsaved changes” message when receiving an issues

b.      Status Not for Loan subscription item default not migrated correctly 

3.      The subcommittee prioritized the following GetIt Acquisitions Known Problems:

a.      Bibs sent from GetIt don’t have 942$x catsource

b.      Clicking “+” to expand all invoice lines doesn’t always work

c.       Matches found link not updated when linking bib record

d.      PO Line Copy Staff Note(s) not displaying in Notes column or main PO screen

e.      When creating bib by sending PO Lines from GetIt diacritics may not display correctly in bib record

                                                                                                                                      i.      A. Gannaway needs to check to see if this has been fixed.  If it has, she will replace this Known Problem with “Status is blank for Purchase Order in EDI tab of PO” in the prioritization list.       

d.      Bibliovation questions and/or discussion

                                                              i.      Discussion: L. Kranz asked whether the library’s item can go to the top of the list on the Edit Items page, after it’s added. A. Gannaway will add this to the future development list if it’s not addressed after the fix for “Showing Home Library’s item’s first” is in place. Could we make the author text bigger when adding an item?  We aren’t sure if we can do this via CSS or if it would require development.  K. Linke will look into this and add it to the future development list if SCLS cannot fix it in CSS.  In the Cataloging Editor, when you open a template, could the “Labeled” fields be set as the default?  A. Gannaway can add this to the future development list.  

5.      Plan for Next meeting:  May 13, 2020

6.      Adjournment at 11:06 am.

 

For more information about the Collection Maintenance Subcommittee, contact Amy Gannaway.

 

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

 

Collection Maintenance Subcommittee/Minutes/03-2020