Collection Maintenance Subcommittee Minutes

September 8, 2021, 9:30 am

Phone/video conference


Action Items:



Present: Jennifer Hepler (POR), Kate Odahowski (MAD), Molly Warren (MAD), Tina Marie Maes (MAD), Sarah Hartman (MID), Laura Schmiedicke (MRO), Amy Lawrence (MCF), Alison Wirth (STP), Sarah Bukrey (STO), Kate Hull (SUN), Kathy Baker (MFD)

Absent: LuAnn Kranz (DFT)

Excused: Theresa Skov (VER)

Recorder: Michelle Karls (SCLS)

SCLS Staff Present: Amy Gannaway, Kayla Linke

1.      Call to Order at 9:34 am

a.      Introduction of guests/visitors

                                                              i.      Kathy Baker (MFD) is officially joining the CMS.  MFD joining LINKcat on September 13.  She attended the last meeting as a guest. 

b.      Changes/Additions to the Agenda

                                                              i.      None.

c.       Requests to address the Committee

                                                              i.      None.

2.      Approval of previous meeting minutes: July 14, 2021

a.      Motion: K. Hull moved approval of the July 14 meeting minutes.  K. Baker seconded. 

b.      Discussion: none.

c.       Vote: motion carried.

3.      Action Items

a.      None

4.      Discussion

a.      Updates from previous meetings

                                                              i.      New Collection Code requests:

1.      BAEJ (Staff: BOOK/AUDIO-ENABLED JU ; Patron: Audio-Enabled Books)

2.      BKJFIBE (Staff: BOOKS JU FIC BEGINNER ; Patron: Beginner Readers)

3.      BKYFIGNMG (Staff: BOOKS YA FIC GRAPHIC NOVELS MANGA ; Patron: Graphic Novels, Manga)

4.      PAAFICL (Staff: PAPERBACKS AD FIC CLASSICS ; Patron: Classics Paperbacks)

5.      BAEJ, BKJFIBE, BKYFIGNMG, PAAFICL were added on 8/9/2021, after approval by ILS Committee on 8/4/21.

                                                             ii.      New Shelving Location requests:

1.      ADPA (Adult, Paperbacks)

2.      CR (Children’s Resource Collection)

3.      YADIS (Young Adult Display)

4.      ADPA, CR, and YADIS were added on 8/9/2021, after approval by ILS Committee on 8/4/21.

                                                           iii.      Followup on Title change (“George” changed to “Melissa’s story”)

1.      Discussion: T. Maes is hoping to get out the examples of the cover art out this week to libraries.  MAD’s copies are waiting for new covers and a staff member will be working on replacing them soon.  The bib record changes were completed. 

b.      Cataloging of Playaway Launchpads as video games or software (request from Marshfield)

                                                              i.      Discussion:  K. Baker from MFD would like to withdraw the request unless any other libraries want to make this change.  Subcommittee members decided that we don’t need to move forward with this.     

c.       Update on Spanish language subject headings

                                                              i.      Discussion: No updates.  MAD is cataloging these items as they come in.  T. Maes said we can remove this from the agenda. 

d.      Update on Multi-part DVDs Packaging Workgroup

                                                              i.      Discussion: The next meeting is scheduled for September 30, 2021 at 1pm via phone/video conference.  Midwest Tape has been notifying customers of a plastic shortage.  MAD received an email from the vendor and they will be packaging items differently.  MAD expects to hear from other vendors about this as well.  This should be brought up at the meeting.

e.      Bibliovation questions and/or discussion

                                                              i.      Discussion: We started loading MFD data this past weekend and put an update on the status wiki about it.  It went well.  Items on Bibs are in production and we will be working on merging duplicate bibs.

f.        Meeting format for November meeting and 2022 meetings

                                                              i.      Discussion: SCLS is returning to the office for meetings and can offer meetings as hybrids (virtual and in-person options).  This subcommittee decided to stay virtual at this point.  We will revisit this topic at the May 2022 meeting and see how everybody is feeling then.   

5.      Plan for Next meeting:  November 10, 2021 at 9:30 am via phone/video conference

6.      Adjournment at 10:02 am



For more information about the Collection Maintenance Subcommittee, contact Amy Gannaway.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.


Collection Maintenance Subcommittee/Minutes/09-2021