Collection Maintenance Subcommittee Agenda

January 11, 2023 at 9:30 am

Phone/video conference


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1.      Call to Order

a.      Introduction of guests/visitors

b.      Changes/Additions to the Agenda

c.       Requests to address the Committee

2.      Approval of previous meeting minutes: November 9, 2022

3.      Action Items

4.      Discussion

a.      Updates from previous meeting

                                                              i.      New Collection Code requests

1.      DAPJWL (DIGITAL AUDIO JU WORLD LANG, World Languages Digital Audio Players)

2.      BAEJWL (BOOK/AUDIO-ENABLED JU WORLD LANG, World Languages, Audio-Enabled Books)

3.      DAPJWL and BAEJWL were added on 12/13/2022, after approval by ILS Committee on 12/7/22.

                                                             ii.      Levels of Cataloging Policy

1.      Under Videorecordings:

a.      Remove:

                                                                                                                                      i.      All non-local DVDs, including Blu-ray DVDs and Blu-ray 3D DVDs

b.      Replace with:

                                                                                                                                      i.      All non-local DVDs

                                                                                                                                     ii.      All non-local Blu-rays, Blu-ray 3Ds, and 4K Ultra HD Blu-rays

c.       Approved by ILS Committee 12/7/22.

2.      Videorecordings BSE (Bibliographic Short Entry) Policy

a.      Under Title, including sub-titles:

                                                                                                                                      i.      Add: 4K Ultra HD Blu-ray: include (4K UHD) in the title

b.      Approved by ILS Committee 12/7/22.

3.      Videorecordings Searching and Matching Policy

a.      Under Edition:

                                                                                                                                      i.      Add: 4K Ultra HD

b.      Approved by ILS Committee 12/7/22.

                                                           iii.      Sunsetting Multi-part DVD Packaging Workgroup

1.      Approved by ILS Committee 12/7/22.

b.      Packaging of multi-part non-fiction DVD sets

c.       Retrospective cataloging of multi-part fiction DVD sets

d.      Other Bibliovation questions and discussion

5.      Plan for Next meeting:  March 8, 2023 at 9:30 am via phone/video conference

6.      Adjournment


For more information about the Collection Maintenance Subcommittee, contact Amy Gannaway.


SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.


Collection Maintenance Subcommittee/Agenda/01-2023