ILS Committee Minutes
June 4, 2025, 10 am
Zoom
Action Items:
The IC approved the final 2026 ILS budget proposal.
The IC approved sunsetting the ILS Evaluation Lead Workgroup.
The IC approved adding the Shelving Location CRSP and deleting the Shelving Location CON.
Present: Erin Foley, ACL (1), Debbie Bird, POR (2), Brenda Massei, MNT (3), Eddie Glade, STP (4), Lauren White, PDS (5), Kate Hull, SUN (7), Phil Hansen, FCH (8), Nate Snortum, DCL (9, 10), Molly Warren, Margie Navarre Saaf, Tina Marie Maes, MAD (11 -13)
Absent: None
Excused: None
Recorder: Michelle Karls (SCLS)
SCLS Staff Present: Vicki Teal Lovely, Amy Gannaway, Heidi Oliversen, Cindy
Weber, Kayla Linke
1. Call to Order at 10:02 am
a. Introduction of new member: Welcome Brenda Massei from MNT!
b. Introduction of guests/visitors
i. None.
c. Changes/Additions to the Agenda
i. This will be H. Oliversen’s last ILS Committee meeting. Thank you, Heidi, for all you have done for this group and the ILS! Today will be V. Teal Lovely’s last meeting as the ILS Committee meeting as chair. A.Gannaway will be taking over as lead of ILS services and will chair this committee. K. Linke will now chair the Collection Maintenance and attend this meeting to give the report for this group. We have hired someone as H. Oliversen’s replacement, which will be announced in a few weeks. H. Oliversen’s retirement party will be held on July 23. Details to follow.
d. Requests to address the Committee
i. None.
2. Approval of previous meeting minutes: April 2, 2025
a. Motion: M. Warren moved approval of the April meeting minutes. D. Bird seconded.
b. Discussion: none.
c. Vote: motion carried.
3. Action Items
a. Approve final 2026 ILS budget proposal
i. Motion: D. Bird moved approval of the final 2026 ILS budget proposal. E. Glade seconded.
ii. Discussion: There is an overall increase of less than 1%. V. Teal Lovely reviewed the budget notes. The account sections provide a detailed explanation of what is in each service. The base support for SirsiDynix Symphony is higher than what we pay LibLime, but there are savings in other areas of the budget. For example, we will be able to eliminate the cost for a mobile app as one is provided with Symphony. There are also savings with authority control and possibly ecommerce. ILS staff benefits costs increased, which is mainly due to healthcare going up substantially. MAD has held their cataloging fee since 2019. OCLC costs always increase and we expect these fees will be going up 3.5% but we are waiting for the final amount. AMH has not yet been incorporated into the Cost Formula. They are being stepped in to pay the full amount of joining in 5 years. As of the end of 2025, we did see an increase in contingency. We will need to use some of this money for migration costs. We will still have some contingency leftover at the end.
iii. Vote: motion carried.
b. Sunset ILS Evaluation Lead Workgroup
i. Motion: M. Navarre Saaf moved to sunset the ILS Evaluation Lead Workgroup. P. Hansen seconded.
ii. Discussion: the work of the workgroup is complete. Thank you to this group for all the work you put in.
iii. Vote: motion carried.
c. Recommendations from the Collection Maintenance Subcommittee:
i. Deleting the Shelving Location CON (Consumer Collection).
ii. Adding the Shelving Location CRSP (Creative Space).
1. Motion: These motions came from the Collection Maintenance Subcommittee.
2. Discussion: none.
3. Vote: motion carried.
4. Reports
a. ILS Report
i. V. Teal Lovely reviewed the April/May 2025 ILS Report. M. Navarre Saaf asked if SCLS will provide talking points for libraries about the software migration. SirsiDynix will write the press release and we plan to share that with libraries. Libraries can create a help desk ticket if they have questions/suggestions about talking points, what to tell their boards, etc.
b. Circulation Services Subcommittee
i. H. Oliversen reviewed the May meeting minutes.
c. Collection Maintenance Subcommittee
i. A. Gannaway reviewed the May meeting minutes.
d. Discovery Interface Subcommittee
i. Did not meet.
e. ILS Evaluation Lead Workgroup
i. Did not meet.
f. Resource Sharing Workgroup
i.
V. Teal Lovely reported they sent out a request of
information to the 5 sorter vendors they have been talking to. The report will
be shared at the meeting tomorrow.
5. Items from Clusters for initial discussion
a.
None.
6. Requests for New Service
a.
None.
7. Discussion
a. Cancel upgrade to Bibliovation 7.4
i. Discussion: This was discussed at the CSS and CMS May meetings. Neither group thinks it’s beneficial to upgrade to 7.4 since we will be migrating to SirsiDynix. This will help SCLS staff because the testing is very intensive. Updating the discovery layer would also require Rose to do some manual fixes to LINKcat. P. Hansen agrees with the subcommittees that we should forgo the software upgrade. M. Warren agrees. We will go ahead and cancel the upgrade.
b. Preferred vendor: self-check/RFID
i. Discussion: We’d like to have a proposal for the August meeting. Currently, libraries are using Bibliotheca or Envisionware for their self-check needs. SCLS staff has been doing Tier 1 support for Bibliotheca in which they paid us for handling certain types of issues. We would like to propose that SCLS no longer does anymore Tier 1 support for Bibliotheca. Libraries still using those machines will need to put in their own tickets. Some libraries are already doing this. Moving forward, it would help SCLS to only support one vendor—Envisionware with whom we also have a Tier 1 support agreement. We have a similar arrangement with PCs we support (i.e. Dell). ILS staff will work on a policy to propose at the August meeting. K. Hull asked for a summary to send out to her cluster. V. Teal Lovely will have something ready as far ahead as possible for members to share with their clusters.
c. Fall ILS Users’ Summit: November 5
i.
Discussion:
We didn’t have a Fall ILS Users’ Summit last year. We thought we might do it
in the spring but didn’t because of the evaluation. We’ve decided on November
5 at SCLS Headquarters. We’re not sure what it will look like but we could
review the timeline, talk about training needs, and perhaps even a demo of the
software. We wanted to get the date out and move forward with planning this. Please
ask your clusters if there is anything they would like covered and to let us
know.
8. Plan for Next meeting: August 6, 2025 at 10 am via Zoom.
a. Discussion: Plan for fall ILS Users’ Summit
b.
Discussion:
Bibliovation Development Plan
c.
Discussion:
Review marketplace reports for ILS software and peripheral software (committee
members will report on new features and services found in the marketplace)
9. Adjournment at 10:51 am
For more information about the ILS Committee, contact Vicki Teal Lovely.
SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.
ILS Committee/Minutes/06-2025