ILS Committee Minutes

December 2, 2019, 3 pm

By phone conference

 

Action Items:

The IC recommends moving forward with the migration to Bibliovation as planned on December 6, with the understanding that the two known problems with the sorters will be resolved either before, or as soon as possible, after Go Live.    

The IC recommends approving the 2020 Technology Plan: ILS section.

The IC recommends adding the Collection Codes BKYFIWL (BOOKS YA FIC WORLD LANG) and BKYNFWL (BOOKS YA NFIC WORLD LANG).

The IC recommends amending the Books BSE (Bibliographic Short Entry) Policy to Remove Romance: Romance paperbacks under Type: Format Type.

The IC recommends discontinuing the LINKcat Launcher Script Policy.

 

 

Present: Erin Foley, ACL (1), Cathy Borck, WID (2), Angela Noel, BRD (3), Eric Norton, MCM (6), Heidi Cox, MCF (7), Brendan Faherty, MID (8), Tracy Herold, DCL (9, 10), Margie Navarre Saaf, Susan Lee, Molly Warren, MAD (11 -13)

Absent: Eddie Glade, PCPL (4), Emily Judd, SKC (5)

Excused: None

Recorder: Vicki Teal Lovely (SCLS)

SCLS staff present: Amy Gannaway, Heidi Oliversen, Kerrie Goeden

 

1.      Call to Order 3 pm

a.      Introduction of guests/visitors

                                                              i.      Kerrie Goeden is attending this meeting today in place of M. Van Pelt, who is on medical leave.

b.      Changes/Additions to the Agenda

                                                              i.      None.

c.       Requests to address the Committee

                                                              i.      None.

2.      Approval of previous meeting minutes: November 21, 2019

a.      Discussion: none.

b.      Motion: E. Norton moved approval of the November 21, 2019 meeting minutes.  T. Herold seconded.

c.       Vote: motion carried.

 

3.      Action Items

a.      Approval of migration to Bibliovation on December 6

                                                              i.      Discussion: There are still two known issues with the sorters.  One pertains to how lost items are handled and another is a response time problem with the Middleton sorter. The Dane East and Dane West cluster reps consulted with the libraries in their respective clusters and the consensus was to move forward with the migration, assuming the problems would be resolved in a timely manner. It is understood that having non-functioning sorters at libraries is not only a hardship on the libraries, but it affects all libraries. SCLS staff will continue to work with the libraries and LibLime this week to resolve issues before "Go Live", if at all possible.

                                                             ii.      Motion: E. Norton recommends moving forward with the migration to Bibliovation as planned on December 6, with the understanding that the two known problems with the sorters will be resolved either before, or as soon as possible, after Go Live.  C. Borck seconded.

                                                           iii.      Vote: motion carried unanimously.

b.      Approve 2020 Technology Plan: ILS section

                                                              i.      Discussion: H. Cox would like to change “pursue” to “explore” for integrating databases.

                                                             ii.      Motion: B. Faherty moved approving the 2020 Technology Plan: ILS section.  M. Warren seconded.

                                                           iii.      Vote: motion carried.

c.       The Collection Maintenance Subcommittee recommends adding the Collection Codes BKYFIWL (BOOKS YA FIC WORLD LANG) and BKYNFWL (BOOKS YA NFIC WORLD LANG).

                                                              i.      Discussion: none.

                                                             ii.      Motion: This motion came from the Collection Maintenance Subcommittee.

                                                           iii.      Vote: motion carried.

d.      The Collection Maintenance Subcommittee recommends amending the Books BSE (Bibliographic Short Entry) Policy to Remove Romance: Romance paperbacks under Type: Format Type.

                                                              i.      Discussion: none.

                                                             ii.      Motion: This motion came from the Collection Maintenance Subcommittee.

                                                           iii.      Vote: Motion carried.

e.      The Discovery Interface Subcommittee recommends discontinuing the LINKcat Launcher Script Policy.

                                                              i.      Discussion: none.

                                                             ii.      Motion: This motion came from the Discovery Interface Subcommittee.

                                                           iii.      Vote: motion carried.

 

4.      Reports

a.      ILS Report:

                                                              i.      Discussion: V. Teal Lovely reviewed the December ILS Report.

b.      Circulation Services:

                                                              i.      Discussion: M. Navarre Saaf reviewed the minutes from the November 12 meeting.

c.       Collection Maintenance:

                                                              i.      Discussion: A Gannaway reviewed the minutes from the November 13 meeting.

d.      Discovery Interface:

                                                              i.      Discussion: A Gannaway reviewed the minutes from the November 20 meeting.

5.      Items from clusters for initial discussion

a.      None.

 

6.      Discussion

a.      None.

7.      Plan for Next meeting:  February 5, 2019

a.      Introduce new cluster reps

b.      Approve 2020 calendar

c.       Cluster rep orientation

 

8.      Adjournment at 3:35 pm.

 

 

For more information about the ILS Committee, contact Vicki Teal Lovely.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

 

ILS Committee/ Minutes/12-02-2019