ILS Committee Agenda

April 1, 2020, 10 am


Meeting Documents:


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1.      Call to Order

a.      Introduction of guests/visitors

b.      Changes/Additions to the Agenda

c.       Requests to address the Committee


2.      Approval of previous meeting minutes: February 5, 2020


3.      Action Items

a.      Recommendations from the Collection Maintenance Subcommittee:

                                                              i.      Policy changes for audio-enabled books

1.      Amend Sound Recordings Searching and Matching Policy

a.      Under “Description (format, length): Formats include:” add audio-enabled book with micro-USB port

2.      Amend Sound Recordings BSE (Bibliographic Short Entry) Policy

a.      Under “Title, including sub-titles” add Audio-enabled: include (audio-enabled book) in the title

                                                             ii.      Policy changes for GoChips

1.      Amend Videorecordings Searching and Matching Policy

a.      Under “Edition:” remove GoChip Beam, GoChip USB

2.      Amend Videorecordings BSE (Bibliographic Short Entry) Policy

a.      Under “Title, including sub-titles:” remove Video Media Player: include (video media player) in the title

                                                           iii.      Levels of Cataloging Policy changes

1.      Under “Sound recordings” add All non-local audio-enabled books with micro-USB port

2.      Under “Videorecordings” remove All non-local video media players

                                                           iv.      Add New Collection Code: BKJFICH (BOOKS JU FIC CHAPTER ; Chapter Books)

                                                             v.      Add New Shelving Location: SPA (SPANISH LANGUAGE COLLECTION)

b.      Recommendation from the Circulation Services Subcommittee

                                                              i.      Ask LibLime to remove the Advanced notice settings from patron records that have no email address in the primary or secondary email address field.

c.       Select Bibliovation items for next phase of fixes (list available by March 31)

d.      Forming Mobile App Evaluation Work Group

                                                               i.      2 from CSS

                                                             ii.      2 from DIS

                                                           iii.      2 from ILS

                                                           iv.      2 “at large”

                                                             v.      Leader: SCLS Nominates Heidi Cox; could have co-leaders; SCLS will facilitate


4.      Reports

a.      ILS Report

b.      Circulation Services Subcommittee

c.       Collection Maintenance Subcommittee

d.      Discovery Interface Subcommittee

e.      Script Approval

                                                              i.      Lucas’ Extension (link after posted)


5.      Items from clusters for initial discussion


6.      Discussion

a.      Cataloging Contract (available for by March 31)

b.      Review service priorities for May All Directors (discussions on March 31)

c.       Preliminary 2021 ILS budget proposal (available for by March 31)

d.      Mobile App Evaluation (see April 1 ILS Report)

e.      Purchase Alert Report

7.      Plan for Next meeting:  June 3, 2020

a.      Action: Approve final 2021 ILS budget proposal

b.      Action: Approve Cataloging Contract


8.      Adjournment



For more information about the ILS Committee, contact Vicki Teal Lovely.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.


ILS Committee/Agenda/04-2020