ILS Committee Minutes

December 6, 2023, at 10 am

Virtually

Action Items:
The IC approved the 2024 Technology Plan: ILS Section.
The IC approved the amended 2024 Meeting calendar.
The IC approved expanding Local Holds to include new Children’s Picture Books with a 14-day loan.
The IC approved changing the Organization and Fine Free Organization patron categories to expire at 12 months.
The IC approved deleting the low-use Collection Code DBRARN (Rental Blu-rays).

Present: Erin Foley, ACL (1), Debbie Bird, POR (2), Eddie Glade, PCPL (4), Katherine Elchert, MCM (6), Kate Hull, SUN (7), Phil Hansen, FCH (8), Nate Snortum, DCL (9, 10), Margie Navarre Saaf, Molly Warren, Susan Lee, MAD (11 -13)
Absent: Suzann Holland, MRO (3), Lauren White, PDS (5)
Excused: None
Recorder: Michelle Karls (SCLS)
SCLS Staff Present: Vicki Teal Lovely, Heidi Oliversen, Amy Gannaway, Martha Van Pelt

 

1.      Call to Order at 10:05 am

a.      Introduction of guests/visitors

                                                              i.      None.

b.      Changes/Additions to the Agenda

                                                              i.      None.

c.       Requests to address the Committee

                                                              i.      None.

 

2.      Approval of previous meeting minutes: October 4, 2023

a.      Motion: M. Navarre Saaf moved approval of the October meeting minutes.  K. Elchert seconded. 

b.      Discussion: none.

c.       Vote: motion carried. 

 

3.      Action Items

a.      Approve 2024 Technology Plan: ILS section

                                                              i.      Motion: N. Snortum moved approval of the 2024 Technology Plan: ILS section.  M. Warren seconded.

                                                            ii.      Discussion: A. Gannaway reviewed the plan with the group including the changes. 

                                                          iii.      Vote: motion carried.

b.      Approve 2024 Meeting Calendar (change)

                                                              i.      Motion: D. Bird moved approval of the 2024 Meeting Calendar as presented. P. Hansen seconded.

                                                            ii.      Discussion: The April 3 date conflicts with PLA.  A. Gannaway, H. Oliversen, and V. Teal Lovely will be attending and it was suggested we reschedule that meeting.  The group agreed that we can reschedule this meeting for April 10. 

1.      Amendment to motion: M. Navarre Saaf moved to amend the calendar to change the April 3 meeting date to April 10.  K. Hull seconded.

                                                          iii.      Vote: motion carried.

c.       The Circulation Services Subcommittee recommends expanding Local Holds to include new Children’s Picture Books with a 14-day loan.

                                                              i.      Motion:  This motion came from the Circulation Services Subcommittee.

                                                            ii.      Discussion: none.

                                                          iii.      Vote: motion carried

d.      The Circulation Services Subcommittee recommends changing the Organization and Fine Free Organization patron categories to expire at 12 months.

                                                              i.      Motion: This motion came from the Circulation Services Subcommittee.

                                                            ii.      Discussion:  H. Oliversen reviewed the recommendation with the group. 

                                                          iii.      Vote: motion carried.

e.      The Collection Maintenance Subcommittee recommends deleting the low-use Collection Code DBRARN (Rental Blu-rays).

                                                              i.      Motion: This motion came from the Collection Maintenance Subcommittee.

                                                            ii.      Discussion: This collection code is not currently being used.

                                                          iii.      Vote: motion carried.

4.      Reports

a.      ILS Report

                                                              i.      A. Gannaway reviewed the October/November ILS Report.

b.      Circulation Services Subcommittee

                                                              i.      M. Navarre Saaf reviewed the November meeting minutes.

c.       Collection Maintenance Subcommittee

                                                              i.      A. Gannaway reviewed the November meeting minutes.

d.      Discovery Interface Subcommittee

                                                              i.      A. Gannaway reviewed the November meeting minutes.

5.      Items from clusters for initial discussion

a.      None.

 

6.      Requests for New Service

a.      E. Foley reported that a new cluster member asked her what we should be discussing in this section.  V. Teal Lovely said that a new service request typically comes from an individual library.  SCLS then determines whether or not it is a new service that should be discussed by this committee before SCLS moves forward with it. This document explains the process: https://www.scls.info/sites/www.scls.info/files/meetings/2021-11/Request%20for%20New%20ILS%20Service%20process%20policy.pdf

7.      Discussion

a.      Review of the ILS Evaluation process/tentative timeline

                                                              i.      Discussion: A. Gannaway reviewed the draft ILS Evaluation process/timeline with the group.  A lot of this is based on what we did for the 2017/2018 ILS Evaluation and dates may change.  The next step is to recruit staff to volunteer for the lead group and the module groups. 

b.      Change the April meeting date to April 10 (April 3 conflicts with PLA)

                                                              i.      Discussion: see above (Action item 3b).

8.      Plan for Next meeting:  February 7, 2024, at 10 am at SCLS Headquarters or via phone/video conference

a.      Introduce new cluster reps

b.      Cluster Rep Orientation

c.       Discussion: 2025 Draft Cataloging Agreement

d.      Approve membership of ILS Evaluation Lead Workgroup

 

9.      Adjournment at 10:50 am

 

 

For more information about the ILS Committee, contact Vicki Teal Lovely.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

 

ILS Committee/Minutes/12-2023