Local Holds Workgroup Agenda

September 6, 2022, 11 am

Phone/video conference

Meeting Documents: https://www.scls.info/committees/local-holds-work-group/2022-09-06

Zoom login: https://us02web.zoom.us/j/81281511758?pwd=dmxVQVA2ZzM1d0JrUTBBT0d4aVVaZz09

Meeting ID: 812 8151 1758

Passcode: B9yuBW6B

Phone: 1 312 626 6799 US (Chicago)

Meeting ID: 812 8151 1758

Passcode: 50657205

1. Call to Order

a. Introduction of guests/visitors

b. Changes/Additions to the Agenda

2. Approval of previous meeting notes: 8/2/2022

3. Discussion

a. Update from libraries

b. Reminder about On Order items and Local Holds item type

c. Surveying public library systems

d. Questions submitted by Cluster 2:

i. Is the vote to decide if everyone will be asked to participate in Local Holds?

ii. Will other genres be added to Local Holds, like adult nonfiction or DVDs or kids items?

iii. Can the 60 days be negotiated? The majority of Columbia County libraries would prefer a lesser amount of time for items to be on Local Hold.

iv. Is the 60 days optional? Will libraries have discretion on what and how much they participate in and how long things remain as Local Holds?

v. Will SCLS be creating reports to simplify the process for libraries to change collection codes, etc?

vi. If the pilot lasts until the end of December, why are we being asked to make decisions earlier? Reviewing the statistics and experiencing either empty shelves or filling shelves with un-circulating materials will take time to identify.

vii. The question of whether to choose a vote, based on individual libraries (weighted) or a vote, where all decisions are made via clusters, was also unresolved. The assumption is that it needs to be all by clusters or all by weighted vote, not a combination of the two—correct?

4. Action Items

5. Review Timeline

1. April 6, ILS Committee discuss project and approve forming a work group

2. Form work group to identify issues to study (including data)

3. May 3, Work group meets

4. May 10, Circulation Services Subcommittee: discuss parameters for pilot

5. May 17, Work Group meets

6. May 19, All Directors—update on project

7. May 24, Work Group meets

8. June 1, ILS Committee vote on pilot project (June 15 through December 30)

9. If pilot is approved, the project progresses as follows

10. Recruit pilot project participants and begin setup

11. July 1, Pilot project begins

12. Work group continues to meet to study issues through November 30

13. July 21, All Directors—update on project

14. October 5, ILS Committee decides if vote should be done by ILS Committee cluster reps at November 17 All Director’s meeting or December 7 ILS Committee

15. November 17 All Directors meeting: Work group provide information on project

16. November 17 or December 7 vote

17. December 30, pilot ends

6. Plan for Next meeting:  October 4, 2022 at 11 am via phone/video conference

7. Adjournment

Parking Lot:

a. Marketing / Talking points for patrons—done for pilot; tabled for now

b. Data—tabled for now

For more information about the Local Holds Workgroup, contact Vicki Teal Lovely.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

Local Holds Workgroup/Agenda/09-06-2022