Interlibrary Loan Subcommittee Notes

October 25, 2022 at 10 a.m.

Online via Zoom

Present: Laura Schmiedicke, MRO; Marylu Silka, ACL; Cindy Stankey, SUN; Kathy Wolkoff, MAD; Emily Wilcox, MAD; Lindsey Ganz, COL;

Absent: Nathan Rybarczyk, BAR; Jenny Carr, MID; Autumn Baumann, POR; Diane Casselberry, STP; Natalie Kruse, MFD; Eric Norton, MCM;

Recorder: Jean Anderson

SCLS staff present: Jean Anderson, Martha Van Pelt, Heidi Oliversen

1. Call to order time 10:05 a.m.

a. Introduction of guests/visitors

b. Changes/Additions to the Agenda

2. Approval of previous meeting minutes: March 29, 2022

a. Changes or corrections: None

b. Motion by K. Wolkoff, second by C. Stankey, Motion approved.

3. Discussion items

a. Madison OLL Update

i. Wonderbooks and Playaways

1. Have not historically lent playaways or other Digital Audio Players. A question came up about Wonderbooks and wondered why we decided not to lend. We did have a survey earlier this year with inconclusive results. Generally, libraries were more in favor of lending Playaways than Wonderbooks or other audio enabled picture books. MAD did not do the pilot project of lending in state due to staffing and other issues. K. Wolkoff said that we get so few requests for either format that she thinks we should try it. We can always discontinue the practice if it doesn’t work. Some libraries were leery about it because they (Wonderbooks) are very popular right now. K. Wolkoff doesn’t think they would wipe anyone’s collection out with lending them. K. Wolkoff’s recommendation is to start doing it and try it for 6 months.

a. Heidi – original question was about the peripherals. Is the cost prohibitive? Is the concern from the libraries about cost? KW – cost of Wonderbooks are about $50

b. HJO – can they decline to loan the item? Not really as the item shows up on the pick list. C. Stankey said it’s often pages or clerks pulling the materials and processing the items.

c. KW – Talked about reciprocity

d. JA – how many requests have you gotten? KW – less than 5 in the last few months

e. KW – easier on their staff for processing incoming requests to know which items to lend/not lend. Clarity of policy of what we lend – digital audio players (including Wonderbooks)

i. Policy includes our OCLC policies which would be updated to reflect our loaning of digital audio players

f. Cindy – would this include PlayAway Launchpads?

i. These are generic so they are suppressed in the public catalog and would not be included

ii. If items are on generic records, they do not show up for OLL staff to request

g. Consensus: Start with lending digital audio players (Playaways and Wonderbooks) until our March 2023 meeting. We will not start borrowing these materials on behalf of our patrons until a final decision is made about continuing to loan these materials.

h. MAD OLL staff will keep a paper tally and report back in March

i. JA/KW will write up an email to send to ILL email list to SCLS Directors with the information about the pilot project. Start November 1 and report back on March 28. Lending only, decide at March meeting how to continue.

ii. Lost/Damaged payments to SCLS libraries

1. MAD has been tweaking the process for lost/damaged process. This is when a library outside our system loses or damages a book and how we get the money to the owning libraries. MAD feels more in control of the process and confident that libraries are getting their money. When an item is lost or damaged and after conferring with the owning library, Madison sends a check to the library. They then bill the borrowing library to get payment. This eliminates the problem of borrowing libraries sending the check directly to the library and Madison not knowing about the payment. It’s now two transactions for Madison but makes more sense and libraries are getting their money a little faster.

2. KW – Is it worth exploring adding a processing fee onto the items we have to bill for – paid by the borrowing library – to cover some of the administrative time? Academics often add a processing fee on top of the replacement charge, public libraries don’t have this fee as often. Albuquerque example - $13.99 item that took almost 8 months to receive the payment.

a. Need to check on the legal implications of adding a processing fee as we can’t charge for ILL to patrons

b. Is this going to be a part of reciprocity? Will all libraries charge us if we start charging them a processing fee?

c. Not ready to start this right now – just starting the conversation

d. Always up to the owning SCLS library whether to charge for damage or not and that will continue.

iii. Update on Borrowing & lending post-COVID

1. Borrowing is back up to pre-pandemic levels. Ahead of where we were in borrowing in 2019. Recovered completely.

2. Lending is a different story – lending is down significantly

b. WISCAT for 2023

i. No license fee for WISCAT for 2023. This means it will be easier for MAD to borrow for our libraries using WISCAT.

ii. MVP checked in with Ben Miller at DPI about this. Possibility of extending it to 2024.

iii. It doesn’t change anything for the libraries but will make things easier for MAD OLL staff

c. Subcommittee Composition Update

i. J. Anderson updated the Subcommittee Composition page to reflect our current practice

4. Plan for next meeting: March 28, 2023; October 31, 2023 at 10 a.m.

a. Continue virtual for 2023

b. Follow-up on Digital Audio Player lending pilot

c. Lost/Damaged Items – processing fee discussion

5. Adjournment: 11:03 a.m.

For more information about the Interlibrary Loan Subcommittee, contact Jean Anderson.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

ILL/Notes/10-2022