Multi-part DVDs Packaging Workgroup Notes

August 23, 2022, 10:00 am

Phone/video conference (Zoom)

 

Action Items:

None

 

Present: Tom Campbell (MAD), Kathy Wolkoff (MEA), Eric Crow (MTH), Eric Norton (MCM), Autumn Baumann (POR), Judy Taft (ACL), Rebecca Swanson (FCH),  Heather Garvey (SUN), Sarah Bukrey (STO), Nate Snortum (DCL), Katelyn Van Lankvelt (SKC), Alison Wirth (STP), Sarah Hartman (MID), Nancy Kessenich (WAU), Sue Ann Kucher (REE), Kate Odahowski (MAD), Margie Navarre Saaf (MAD), Kathy Baker (MFD)

Absent: None

Excused: None

Recorder: Michelle Karls (SCLS)

SCLS Staff Present: Vicki Teal Lovely, Heidi Oliversen, Kayla Linke

 

1.      Call to Order at 10:02 am

a.      Introduction of guests/visitors

                                                              i.      None.

b.      Changes/Additions to the Agenda

                                                              i.      None.

c.       Requests to address the Committee

                                                              i.      None.

2.      Approval of previous meeting notes: n/a

3.      Action Items

a.      None.

4.      Discussion

a.      Marketing/PR

                                                              i.      Talking points

1.      Discussion: V. Teal Lovely reviewed the survey results and talking points.  She sent the document out via email before the meeting and changes were made as a group.  What is changing with Multi-part DVDs?  Why are we making this change?  What are the benefits for patrons?  We will post the Talking Points document on the web site and alert staff to where they can find it.

                                                             ii.      Info slip/bookmark

1.      Discussion: H. Oliversen displayed the draft of the info slip/bookmark.  We created one for Local Holds but has not yet been added to Printable PDFs web page in LINKcat because the project is still in pilot phase. When the text is finalized, D. Haeffner will provide the formatting in the style of our other bookmarks.  SCLS staff will print a small batch and get them out to libraries in delivery.  A copy will be added to the LINKcat Printable PDFs page so that libraries can print more as needed for their patrons.  H. Oliversen will create a google document with the text so this group can comment and provide revisions.  She will send out the link today after this meeting.  The deadline for changes in this by Friday at noon.  She will submit the final version to D. Haeffner Friday afternoon.  We will ask H. Moe to print, cut and send them out in delivery next week.   

b.      Retro for single library who owns title (REE pilot)??

                                                              i.      SCLS provides report of unique DVD TV series titles to Library or Library runs on demand report

                                                             ii.      Library fills out online form to inform Madison that Library is ready to merge a particular title (one title per form)

1.      Discussion: S. Kucher received a report from SCLS of TV series for which REE is the only holding library.  They will repackage 20 items to start and keep track of the amount of staff time that used.  This will help us see the time commitment for library staff and MAD catalogers to do a retroactive packaging project.  Repackaging will depend on how many items come up in the next three to five months for REE.  This is a pilot project and libraries should wait until they receive the go ahead to start doing retro items.  The Workgroup will discuss this at future meetings.

5.      Plan for Next meetings: September 27, 2022 at 1 pm via phone/video conference (4th Tuesday at 1 pm)

6.      Adjournment at 11:18 am.

 

For more information about the Multi-part DVDs Workgroup, contact Vicki Teal Lovely.

 

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

 

Multi-part DVDs Workgroup/Notes/8-23-2022