Technology Committee Minutes

April 1, 2020 1 p.m.
Remotely via Bluejeans

Present: R. Daley (1), Joan Foster (2), L. Schmiedicke (3), S. Kucher (5), B. Kopetsky (6), J. Holmes (7), L. Stippich (8), T. Herold (9-10), M. Gartler, M. Spellman (11-13), M. Van Pelt
Excused:
Absent:†
C. Danner (4)

Chair: D. Jacobson; Notetaker: H. Moe; Facilitator:  V. Teal Lovely

Call to Order at 1:00 pm

    1. Introduction of guests/visitors: None
    2. Changes/Additions to the Agenda:† None
    3. Requests to Address the Committee: M. Gartler inquired about an update on what SCLS is doing technologically while the libraries are closed.† This will be addressed under the Technology Report.

 

 

Approval of previous meeting minutes: February 5, 2020

a. Motion: T. Herold moved approval of the February 5, 2020 minutes. †M. Spellman seconded.

b. Discussion: None

c. Vote: Motion carried.

 

Requests for New Services: None

Action Items

a. Approve changes to technology policies:† https://www.scls.info/technology-policies.†

i. Motion: †M. Gartler moved approval.† M. Spellman seconded.
ii. Discussion: None
iii. Vote: Motion carried.

 

 

Discussion:†

a. Review services priorities for May All Directors:† The summary of the 2021 Technology Services Consideration Discussion is available online in the attached documents.† The following are points that were discussed:

Different Models of Patron PCs
Hot Spots
Review SCLS bylaws and policies

White Space
LINKcat mobile app
VoIP Support
Repurposing SCLS Devices
Security Options for libraries
Support for library staff working remotely
Low cost self checkout stations
Low cost patron computers
Video conferencing solutions for libraries (such as Zoom, Bluejeans, etc.)


†V. Teal Lovely noted the mobile app item is already underway and under the purview of the ILS.
M. Gartler Ė as MPL considers repurposing their facilities, they may have to move some of the desktops out of the way.† Do particular computers have to go back to their physical locations?† Answer: The wall jack that they are plugged into corresponds to a switch and itís important to the port since it has a specific purpose of staff versus patron pcs.† Receipt printers are also sensitive to different USB ports.† It would be a good idea to take pictures of where specific computers were located. Donít switch an Internet computer with a catalog computer and donít switch up numbers on the computer.† It was suggested that M. Gartler and D. Jacobson communicate directly about this topic.

The 2021 Technology Services Consideration Discussion list will be emailed to the TC committee and if they have further questions and/or comments, they may email D. Jacobson directly.

 


b.† Preliminary 2021 technology budget proposal:† V. Teal lovely shared the Draft 2021 Technology Budget with the committee and discussed some changes.† It will be posted to the TC website and an email will be sent letting the committee know.

 

Reports

a. Technology Report †- you may view the report online.† D. Jacobson discussed the support SCLS is providing to the member libraries during the pandemic closure. They include the following:† The SCLS COVID-19 page library status is up to date, MyPC adjustments, re-imaged patron laptops for staff use, provided an option for library staff with SCLS supported laptops to have remote access to their libraryís file share, ironed out how SCLS Help Desk services would be offered while SCLS staff are working from home, and Support for SCLS staff who were also transitioned to working remotely.

J. Holmes Ė Is there a way to increase a libraries Wi-Fi for patrons to use in the parking lots?† Answer:† SCLS performed site inspections and unfortunately, the access points that were selected are for indoor use only.† Because SCLS staff are not making site visits to libraries at this time due to safety issues, we are unable to address this topic.† It is something that can be done in the future within specific parameters (funding, remote work, staff laptops, etc.)
M. Gartler - MPL is prepared to open the library to allow in person voting.† MPL has staff going into their building and are doing it safely for essential services only, which is defined as civic functions, not library functions.† MPL could accommodate increased access points now.† D. Jacobson noted the MPL libraries (except for Pinney), are the last libraries to use the old generational access points.† Given the nature of the new wireless system and that MPL does not have the cable infrastructure available at this time, as well as the fact that SCLS staff are not doing library visits at this time, this will have to be put on hold.


Items from Clusters: None

Plan for next Meeting: Approve final 2021 technology budget proposal

Adjournment at 1:50 p.m.

.

 

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.


TC Minutes 4-1-2020