SCLS Administrative Council

Thursday, August 16, 2012

SCLS Headquarters

 

 


Summary of action items:

Approved lending policy between SCLS LINKcat libraries and SCLS Non-LINKcat libraries

Approved 2013 Budget and notes

Approved E-commerce vendor recommendation

 

Present: J. Christensen (12), C. Fessmeyer (14), M. Friesen (3), C. Froistad, S. Lee, J. Roughen (8-10), T. Herold (5), R. McCabe (1), B. Miller (4), S. Selle (15), B. Stack (2), W. Rawson (11)

(The number following each individual indicates the cluster they represent)

Also Present:
J. Anderson, M. Ibach, H. Moe, B. Smith, M. Van Pelt

Excused:

Absent: J. Chase (6-7), S. Schultz (13)


CALL TO ORDER: M. Friesen called the meeting to order at 10:03 a.m.

a.                  Introduction of guests/visitors: None.

b.                  Changes/additions to the agenda: Add discussion of SRLAAW meeting to other business

c.                   Requests to address the Council: None

 

Approval of previous meeting minutes: B. Miller moved approval of the June 21, 2012 minutes. S. Selle seconded. Motion carried. C. Froistad moved approval of the July 19, 2012 minutes. S. Lee seconded. Motion carried.

 

Action Items:

a. Approve Lending Policy between SCLS LINKcat Libraries and SCLS Non-LINKcat libraries: T. Herold moved approval of the Lending Policy between SCLS LINKcat Libraries and SCLS Non-LINKcat libraries. C. Froistad seconded. After some discussion, the motion was carried with one opposed.


b. Approve 2013 Budget and 2013 Budget Notes: C. Froistad moved approval of the 2013 budget and notes. T. Herold seconded. M. Van Pelt distributed a handout detailing the expense breakdown for the budget. $172,663 will be taken out of contingency toward the 2013 budget. Several items have been reduced in the 2013 budget. Net Lender payments are down $2,000, the profession collection budget has been cut in half, subscriptions for professional journals has been reduced and the Madison Public Library Statutory Resource Services Agreement has been cut by 10%. The motion was carried with one opposed.

c. E-commerce vendor recommendation: B. Miller moved approval of the E-commerce vendor recommendation. S. Selle seconded. The ILS Committee recommended Envisionware with Option 1, which are strictly online payments and unlimited transactions with a 3 year commitment. The start-up cost of $9,499 for Envisionware and the cost of the server ($10-12,000) will come out of ILS contingency. Motion carried.


Reports of action of committees/workgroups:

a.      Delivery Committee: Did not meet. The minutes may be found here: http://www.scls.info/committees/dc/index.html

b.      ILS Committee: S. Lee noted action items included: approval of the cataloging agreement and the e-commerce vendor recommendation. Other discussion included LSTA grant ideas for ILS projects, member cooperation policy, Sky River cataloging service, balancing net lenders/net borrowers, Koha evaluation, patron survey, and the annual reports workgroup. The minutes may be found here: http://www.scls.info/committees/ic/index.html

 

c.       Technology Committee: C. Froistad noted the committee approved the legacy wireless policy addendum. Also discussed were technology updates BadgerNet and broadband, Windows 7, software updates, SCLS Network Convergence, the Crystal Reports Experimental Project, and Drupal. The latest meeting minutes may be found here: http://www.scls.info/committees/tc/index.html

d.      E-commerce Work Group: Recommended Envisionware with Option 1, which is strictly online payments and unlimited transactions with a 3 year commitment. The start-up cost of $9,499 for Envisionware and the cost of the server ($10-12,000) will come out of ILS contingency. The minutes may be found here: http://www.scls.info/committees/workgroups/ecommerce/index.html

e.      Non-ILS Library Lending Work Group: No report.

 

f.        Cost Formula Work Group: Did not meet. The minutes may be found here: http://www.scls.info/committees/workgroups/cost-formula/index.html

 

Items from clusters for initial discussion: None.

 

Other discussion:
a. SRLAAW meeting:
M. Van Pelt attended the August 10th SRLAAW meeting. System merging was discussed. Eastern Shores Library System (ESLS) has inquired whether contiguous systems would be interested in merging with ESLS and the response has been positive. ESLS has hired their retired director back as a contractor to assist in reviewing options available and the numerous boards will be actively involved as well as library directors.
Lakeshores sent a letter to the Mid-Wisconsin system asking if they were interested in merging together. Mid-Wisconsin is not at this time.
SRLAAW requested that WiLs develop a proposal for a summit on system size and structure supported by system funding. WiLS will develop the proposal and bring it back to SRLAAW in October.
COLAND continues to consider a statewide ILS and universal use library card.

 

Meeting adjourned at 11:20 a.m.

Next meeting will be September 20, 2012

 

Heidi Moe, Recorder