SCLS
Administrative Council
Thursday,
August 16, 2012
SCLS
Headquarters
Summary of action items:
Approved lending policy between SCLS LINKcat libraries and SCLS Non-LINKcat
libraries
Approved 2013 Budget and notes
Approved E-commerce vendor recommendation
Present: J.
Christensen (12), C. Fessmeyer (14), M. Friesen (3), C.
Froistad, S. Lee, J. Roughen (8-10), T. Herold (5), R.
McCabe (1), B. Miller (4), S. Selle (15), B. Stack (2), W. Rawson (11)
(The
number following each individual indicates the cluster they represent)
Also Present: J. Anderson, M.
Ibach, H. Moe, B. Smith, M. Van Pelt
Excused:
Absent: J. Chase
(6-7), S. Schultz (13)
CALL TO ORDER: M. Friesen called the meeting to order at 10:03
a.m.
a.
Introduction of guests/visitors: None.
b.
Changes/additions to the agenda: Add discussion of SRLAAW meeting to other
business
c.
Requests to address the Council: None
Approval
of previous meeting minutes: B. Miller moved approval of the June 21, 2012
minutes. S. Selle
seconded. Motion carried. C. Froistad moved
approval of the July 19, 2012 minutes.
S. Lee seconded. Motion carried.
Action Items:
a. Approve Lending Policy between
SCLS LINKcat Libraries and SCLS Non-LINKcat libraries:
T. Herold moved approval of the Lending Policy
between SCLS LINKcat Libraries and SCLS Non-LINKcat libraries.
C. Froistad seconded. After some discussion, the motion was carried
with one opposed.
b. Approve 2013 Budget and 2013 Budget Notes:
C. Froistad moved approval of the 2013 budget
and notes. T. Herold
seconded. M. Van Pelt distributed a
handout detailing the expense breakdown for the budget. $172,663 will be taken out of contingency
toward the 2013 budget. Several items
have been reduced in the 2013 budget.
Net Lender payments are down $2,000, the profession collection budget
has been cut in half, subscriptions for professional journals has been reduced and
the Madison Public Library Statutory Resource Services Agreement has been cut
by 10%. The motion was carried with one
opposed.
c. E-commerce
vendor recommendation: B. Miller moved
approval of the E-commerce vendor recommendation. S. Selle
seconded. The ILS Committee recommended Envisionware
with Option 1, which are strictly online payments and unlimited transactions
with a 3 year commitment. The start-up
cost of $9,499 for Envisionware and the cost of the
server ($10-12,000) will come out of ILS contingency. Motion carried.
Reports of action of
committees/workgroups:
a.
Delivery
Committee: Did not
meet. The minutes may be found here: http://www.scls.info/committees/dc/index.html
b.
ILS
Committee: S. Lee
noted action items included: approval of the cataloging agreement and the
e-commerce vendor recommendation. Other
discussion included LSTA grant ideas for ILS projects, member cooperation
policy, Sky River cataloging service, balancing net lenders/net borrowers, Koha evaluation, patron survey, and the annual reports
workgroup. The minutes may be found
here: http://www.scls.info/committees/ic/index.html
c.
Technology
Committee: C. Froistad noted the committee approved the legacy wireless
policy addendum. Also discussed were
technology updates – BadgerNet and broadband, Windows
7, software updates, SCLS Network Convergence, the Crystal Reports Experimental
Project, and Drupal.
The latest meeting minutes may be
found here: http://www.scls.info/committees/tc/index.html
d.
E-commerce
Work Group: Recommended
Envisionware with Option 1, which is strictly online
payments and unlimited transactions with a 3 year commitment. The start-up cost of $9,499 for Envisionware and the cost of the server ($10-12,000) will
come out of ILS contingency. The
minutes may be found here:
http://www.scls.info/committees/workgroups/ecommerce/index.html
e.
Non-ILS
Library Lending Work Group: No
report.
f.
Cost
Formula Work Group: Did not meet. The minutes may be found here: http://www.scls.info/committees/workgroups/cost-formula/index.html
Items from
clusters for initial discussion: None.
Other
discussion:
a. SRLAAW meeting: M. Van
Pelt attended the August 10th SRLAAW meeting. System merging was discussed. Eastern Shores Library System (ESLS) has
inquired whether contiguous systems would be interested in merging with ESLS
and the response has been positive. ESLS
has hired their retired director back as a contractor to assist in reviewing
options available and the numerous boards will be actively involved as well as library
directors.
Lakeshores sent a letter to the Mid-Wisconsin system asking if they were
interested in merging together. Mid-Wisconsin
is not at this time.
SRLAAW requested that WiLs develop a proposal for a
summit on system size and structure supported by system funding. WiLS will develop
the proposal and bring it back to SRLAAW in October.
COLAND continues to consider a statewide ILS and universal use library card.
Meeting
adjourned at 11:20 a.m.
Next meeting will be September 20, 2012
Heidi Moe, Recorder