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LINK Minutes

June 14, 2007
SCLS Administration Building

Present:  Adams County – Calef; Baraboo – Allen; Brodhead – Rosa; Cambridge – Behm; Columbus – Kindschi; Cross Plains – Bosben; DCLS – Chase; Deerfield – Fry; Lodi – Hilliker; Madison – Grogan, Lee; Mazomanie – Johnson; McFarland – Hartman; Middleton – Nelson; Monona – Gerber; Monroe – Brewer; Mt. Horeb – Unruh; Oregon – Cothroll; Pardeeville – Kennedy; Prairie du Sac – Endres; Plain – Palmer; Portage – Jensen; Reedsburg – Steiner, Mobley; Sauk City – Heidenreich; Stoughton – Chevis; Sun Prairie – Herold, Mosier; Verona – Hedrick; Wisconsin Rapids – Barnett; Wyocena – Friesen.

Absent:  Black Earth, Belleville, Cambria, Deforest, LaValle, Marshall, New Glarus, North Freedom, Poynette, Rock Springs, Spring Green, Waunakee, Wisconsin Dells.

Also Present: Davis, Morrill, Blough, Barniskis, Oliversen, Gannaway, Dries.

CALL TO ORDER: Meeting called to order at 10:12 am.

ESTABLISHMENT OF QUORUM:  J. Endres reported that we have a quorum.

CHANGES/ADDITIONS TO THE AGENDA: None.

APPROVAL OF APRIL MINUTES: J. Chase moved approval.  B. Kennedy seconded.  Motion passed.

TREASURER’S REPORT:  The Budget and Personnel Committee recommended the adoption the 2007 revised budget.  The only change was to purchase a cell phone and to cover 2007 monthly charges for the PC Technicians in Automation.  Vote: motion passed.  The committee also recommended adoption of the 2008 budget proposal.  The Cost-to-Continue Budget was distributed to show what it would cost to fund what we’re doing now.  The recommended proposal included 5 decision items.  Decision Item #1 covers the 2008 monthly charges for the PC Technicians’ cell phone.  $5,000 is transferred from Training and Travel to Office Equipment/Software Upgrade in Decision Item #2.  Decision Item #3 involves position re-classes for Lauren Blough, Vicki Teal Lovely and Greg Barniskis.  These re-classes are long overdue.  Decision Item #4 continues funding for the LTE Database Coordinator position through 2008.  Decision Item #5 proposes moving $20,000 to the Trust for future development and $30,000 to the Contingency for the next generation ILS.  Overall a 2.71% increase.  Vote: motion passed. 

PROJECT MANAGER’S REPORT:  The Dynix file system resize that ran on May 27th took 26 hours to complete which was about 3 times what we expected.  We worked with SirsiDynix staff to correct the problems with the files that reported errors.  The resize process should be scheduled once or twice a year to maintain optimal system performance.

The downtime that occurred on Friday and Saturday May 11 & 12th was due to a disk failure on the Sun server.  Redundant hardware minimized the amount of downtime, and the configuration of the redundant system disk has been improved to further reduce downtime if any similar problem happens in the future.
Vicki is working on a survey that will be sent to all LINK libraries.  Automation staff rely on LINK email lists to communicate information regarding system procedures and events.  We hope the survey will help us to determine what prevents or makes it difficult for library staff to keep up with the mailings and to ask for suggestions on how to improve the service.
Julie and Vicki are scheduled to meet with 4 vendors at ALA: SirsiDynix, Innovative Interfaces (iii), The Library Corporation (TLC) and a representative from LibLime which provides maintenance for the open source product Evergreen.   3 or 4 questions that highlight some of the most important functionality issues that LINK had been reviewing with Horizon developers were compiled for each module and emailed to the vendor reps.  Julie designed an impressive brochure to present a snapshot of the LINK consortium which was sent in the same email.  Copies were distributed at LINK and the document will be posted to the LINK Support web site on the LINK page.
WiLSWorld:  On Wednesday July 25th the Georgia State Librarian will be presenting the “Georgia PINES” session on the Evergreen open source project.  This is a good opportunity LINK library staff to get an introduction to open source software.
COMPUTER SYSTEMS INTEGRATOR’S REPORT:  Operations has instituted a change to email accounts.  Any staff asking for a new email account will automatically be set-up for SpamAssassin by default.  The Windows XP migration is going quickly.  200 patron PCs have been converted (2/3 of all LINK patron PCs).  Staff PCs will be cut over to new domain after this.  There are application compatibility issues with older software.  There was a big hiccup in the overnight updates earlier this week, the problem was discovered and this will be less likely to occur in the future.  There have been a couple of reports of libraries inviting patrons to use staff PCs or staff logging into patron PCs.  Please don’t do this as it raises concern for network security.  If something doesn’t work, please call the Help Desk instead.  There are new issues with multilingual support.  The old NT PCs installed all optional language support.  XP is Unicode compliant by default but needs backward compatibility add-ons for non-Unicode Web sites.  This will be part of the overnight updates and will likely happen within a week after it’s tested in the lab. 

COMMITTEE REPORTS:

Long Range Planning: The committee met on June 7th and there was a long discussion about floating collections.  The following libraries have volunteered to participate in the pilot project: Dane County, DeForest, Cambridge, Mt Horeb, McFarland, Stoughton, Deerfield, Middleton, and Verona.  Committee members felt they needed to have someone present representing the project to fairly evaluate it so another meeting will be scheduled and Susan Hedrick of VER will attend.  The committee is looking at revising the meeting schedule to allow for longer meetings, when necessary.  The committee typically meets for an hour every other month before PLAC. 

Circulation Services Committee:  H. Oliversen reviewed the minutes from the May meeting.  The committee has two recommendations at this time.  The first recommendation is for barcode placement on large books to facilitate checkout on the self check units.  The CSC recommends to LINK that all LINK libraries place the item barcodes on books with the right edge of the barcode label no more than 8 inches from the spine, the left edge of the barcode label no less than 3 inches from the spine, the lower edge of the barcode label no more than 1 inch from the top of the book and only on the front cover.   Vote: motion passed.  Heidi will incorporate this into the manual and work on adding pictures as well.  The committee recommends creating a new PSTAT, O-ALS-BRD-C: Brodhead, City (Rock).  Vote: motion passed.

BSCC: A. Gannaway reviewed the minutes from the May meeting.  There are no recommendations at this time. 

UEPR:  A. Gannaway reviewed the minutes from the May meeting.  There are no recommendations at this time. 

JTC: Did not meet. The next meeting is scheduled for July.

Budget and Personnel:  Please see the Treasurer’s report.

Delivery Advisory:  The committee met and talked about RTH.  They will come to the next LINK meeting with a recommendation of changing the 5 hold differential to 10 holds.  The date differential will remain the same.  At the meeting, Bruce and Brinnan presented a good case for making changes to system routes and internal library practices to help reduce delivery volume and facilitate training for staff, etc.  After discussion, it was decided that libraries will need to start adding a label with their 3 letter agency code on all materials or the library name on the barcode to help with sorting.  This will not be retroactive (new items only) and there was some discussion of having SCLS pay for the labels.  Bruce sent out email yesterday asking some libraries to prepare for using the new carts.  STO doesn’t have space to do what he is asking and is concerned.  SCLS staff and libraries involved will meet to discuss concerns and changing routes. 

COMMUNICATION: None.

OTHER BUSINESS:

  1. Option for holding August 9th meeting in Wisconsin Dells to be followed by Fun Summer Event:  LINK Members are very appreciative of the offer from Cathy Borck of WID to organize an event and offer to host the meeting, but members decided that we will meet at SCLS Administration as usual in August.

The meeting was adjourned at 11:16 am.

For more information about LINK, contact LINK staff at (608) 266-6394.