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LINK Minutes

June 11, 2009

Present: Adams – Calef; Baraboo – MacDonald; Black Earth – Shaffer; Belleville – Christensen; Brodhead – Rosa; Cambridge – Behm; Columbus – Kindschi; Cross Plains – Bosben; DCLS – Chase; Deerfield – Fry; DeForest – Berg; Lodi – Millard; Madison – Lee, Grogan; Marshall – Skalitzky; Mazomanie – Johnson; McFarland – Selle; Middleton – Westby; Monona – Gerber; Monroe – Guralski; Mount Horeb – Unruh; New Glarus – Anton Wright; Oregon – Santner; Pardeeville – Yurgil; Prairie du Sac – Endres; Plain – Palmer; Portage – Bruckner; Poynette – Daugherty; Reedsburg – Steiner, Mobley; Spring Green – Anderson; Stoughton – Vache; Sun Prairie – Herold; Verona – Simons; Waunakee – Hedrick; Wisconsin Rapids – Barnett; Wyocena - Friesen.

Absent: Cambria, LaValle, North Freedom, Rock Springs, Sauk City, Wisconsin Dells.

Also Present: Davis, Morrill, Blough, Teal Lovely, Barniskis, Oliversen, Dolan, Dries. 

Call to Order:  The meeting was called to order at 10:05 am.

Establishment of Quorum:  J. Endres reported that we do have a quorum.

Welcome: Welcome Jess Bruckner, the new director, from POR. 

Changes or Additions to the Agenda:  None.

Approval of the April 2009 Minutes:  P. Bosben was absent in April.  The April 2009 Minutes will be amended.  J. Berg moved approval of the minutes with the amendment.  A. Barnett seconded.  Vote: motion passed. 

Treasurer’s Report:  The committee met on April 30th   to discuss the 2009 Revised budget/2010 Proposed budget.  There are 4 decision items to be discussed.  One is for the 2009 budget revision and three are for the 2010 proposed budget.  Thanks to Lauren and Julie Chase for producing the spreadsheets.  Thanks to REE for pointing out an error with inconsistent data between the two worksheets that presented the cost-to-continue and recommended budget options.  The data entry was corrected.  Reports from the state budget discussions indicate that library system aids will be cut and SCLS funding might be reduced by as much as 5.1%.  The South Central contribution to the LINK budget was decreased to reflect the worst case scenario.  The handout “2010 LINK Budget Shares Comparisons” shows the effect of the decrease at the 5.1% and at the 3.6% levels which is more likely.  A mid-year revision can be made in 2010 if the decrease is less than 5.1%.  No COLA for any SCLS staff is proposed.  Column F reflects the TEACH $1200 increase for the 2009 Revision.  The TEACH bandwidth increase is needed to provide libraries with adequate capacity for Koha and other online services. Carry forward funds would be transferred to the Telephone Line Charges account so there would be no charge to members.  Vote: motion passed. The 2010 Proposed Budget presents three decision items.  The first is TEACH related and proposes an increase in telecommunications line charges of $3000 to continue the bandwidth increases for libraries.  Vote: motion passed.  The second decision item is continued funding for the Temporary Database Maintenance Assistant.  This position has been in place for a while.  It was initially proposed as 40 hours/week to help staff prepare for the ILS migration.  It is not a permanent position, so it must be approved again.  This position does not have benefits and we have found it somewhat difficult to keep a skilled person as a result.  An increase in the hourly rate is proposed as the LTE employee has out of pocket costs for things like health insurance.  The increase is $13.25 to $15.00/hour at ¾ time.  Vote: motion passed.  The third decision item has to do with the future reserve.  This has been proposed annually for several years.  The 2008 Budget transferred $20,000 from Carry forward funds to the reserve accounts but the same proposal failed for the 2009 Budget.  Plan A reflects the budget with all three decision items included.  Vote: YES - MAD, BAR, NGL, CBR, DFT, BLV, LDI, WYO, REE, PLA, SGR, COL, WAU, BRD.  We don’t have the majority of libraries, but we do have majority of votes.  NO – BER, MCF, MID, STO, MCM, MTH, VER, PAR, POR, ORE, POY, CSP, MAR, DEE, LUD, MOO, DCL, ACL, SUN, MAZ, PDS.  SCLS – Abstains.  (14 libraries YES, 21 libraries NO.)  Plan A motion failed.  Plan B motion to include just decision items 1 and 2 passed.  Lauren will send out an email to confirm the number of LINK workstations libraries expect to have in 2010.  This is the last chance to change your workstation count for 2010 without incurring extra operating fees.  Note that the budget currently posted could change if anyone increases or decreases their workstation count..  The budget becomes official on July 1st.      

Project Manager’s Report: 

State Automation Meeting June 23rd.  The Annual State Automation Meeting is scheduled for Thursday, June 23rd.   There is $7.2 billion in the federal economic stimulus package earmarked for the extension of broadband telecommunications service.  DOA BadgerNet and WiscNet will present an update on the current planning for the preparation of an application for the competitive grant.  The intention is to provide high-speed access for schools and libraries at current rates. A statewide initiative that would result in one application is being promoted by DOA as they think a request representing communities throughout the state would have a better chance of receiving approval.  The details for completing the application have not been issued yet, but DOA and WiscNet are gathering data and formulating strategies for their projects with the expectation that there will be a very short turn-around time for submissions. 

Investigating 3rd party product replacements.  In conjunction with the Koha software development, we are also researching third-party vendors services for products such as TeleCirc.   On June 3rd the representative from Talking Tech did a short presentation on i-tiva, the product that replaced Telecirc for Horizon users.  SirsiDynix calls it tm3. 

RFID at SUN and VER.   The RFID project is underway at Sun Prairie.  Some equipment has been installed and the staff are busy tagging the collection.  They are using a cart that Automation put together with LSTA funds to tag materials in the stacks.  Verona is planning for an RFID implementation in 2010 with funds that Susan Hedrick secured for new building.  Brian Simons is planning the implementation.

Computer Systems Integrator’s Report:  The PC Technicians have retired all of the Windows 2000 stations from the network.  Firefox 3 for staff stations has been deployed.  There was a 99% success rate in automating that deployment.  In the next 30 days, libraries will see some product version updates just about every day on staff and/or patron PCs.  We are replacing Trend Micro OfficeScan with Sophos Endpoint Security.  The new server for Sophos is being virtualized, so there will be no hardware costs associated with it. The software cost was subsidized with LSTA funds.  For end users, operating Sophos should be similar to operating OfficeScan. 

COMMITTEE REPORTS:

Long Range Planning – No report.

CSC:  Heidi reviewed the minutes from the last meeting. 

BSCC – Did not meet.

UEPR – Did not meet.

JTC – Did not meet.

Budget and Personnel – Discussed earlier.

Delivery Advisory – Jane reviewed the minutes from the last meeting.

Migration Committees – All the committees are working on a project, except for the Acquisitions Committee.  Read the link2koha blog (http://scls.typepad.com/link2koha/) for progress reports on the project.

ILS Implementation Committee – The committee is now defunct and will be reorganized into the Oversight Committee.

LINK Governance Task Force:  The Russell’s final report from May 15th meeting was distributed.  The Task Force is meeting today to talk about the next steps.  There is a long list of issues to address such as: timelines, governance model construction, and delineation of representation.  Libraries will be given time to review the information with their boards.  The May 15th meeting was very successful in that there was a lot of energy generated through participation in the process.  SCLS will be sending the information as soon as possible.  There is also a Tech Planning Blog that Stef updates when anything happens with the LINK Governance Task Force.  Thanks for continued participation.

COMMUNICATION – None.

OTHER BUSINESS – None.

The meeting was adjourned at 11:07 am.