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December 10, 2009

Present: Adams County – Calef; Cambridge – Behm; Cross Plains – Bosben; Deerfield – Fry; Madison – Grogan; Marshall – Skalitzsky; Middleton – Westby; Oregon – Santner; Pardeeville – Yurgil; Poynette – Daugherty; Sun Prairie – Herold; Verona – Simons; Wyocena – Friesen.

Absent: Baraboo, Black Earth, Belleville, Brodhead, Cambria, Columbus, DCLS, DeForest, LaValle, Lodi, Mazomanie, McFarland, Monona, Monroe, Mt. Horeb, New Glarus, North Freedom, Prairie du Sac, Plain, Portage, Reedsburg, Rock Springs, Spring Green, Sauk City, Stoughton, Waunakee, Wisconsin Dells, Wisconsin Rapids.

Also Present: Morrill, Blough, Teal Lovely, Barniskis, Gannaway, Dries.

Call to Order: The meeting was called to order at 10:30 am.

Establishment of Quorum: We are short of a quorum by 7 libraries. We will do information sharing and pass anything that needs to be voted on to the new ILS Committee.

Changes or Additions to the Agenda: RFID demo after the meeting if you’d like to see. No additions.

Approval of the October 2009 Minutes: Any changes? None.

Treasurer’s Report: No report.

Project Manager’s Report: Thanks to all the libraries for their patience during the SCLS Offices move. The move was successful. Lots of planning was done by both Operations and Applications staff. There were some problems, but overall it went pretty smoothly. Please stop in and see our new offices when you’re in the area. Computer Systems Integrator’s Report: At the last meeting, we said that downtime for most services would be minimal during the move. We had a few surprises which was caused
in part by new firewall technology for the new building. The email server has yet to move, but will probably be done next week. We will announce a few days in advance and there shouldn’t be any noticeable downtime. We have started to acquire licenses for Office 2007. Technology staff will start going ahead with installations in January.

Migration Report: LibLime did agree to do our migration over Labor Day 2010 to the best of their ability. Most of the work should be done when libraries are closed in order to minimize the downtime. There will be a moratorium for adding new items starting in mid-August. CAT and ACQ can’t be done. We are trying to work out still allowing libraries to do serials as these are timely materials. LibLime is working on development in Dec/Jan and staff will be testing the new software. We are also working on data
migration. There has been a change in the Help Desk model for ILS support. Please use the new online forms as much as possible for new problems. It will allow us to prioritize support without interruption. We are the using model we had in place for Serials for the past few years, as it has worked well. There is one form for each module. P. Westby asked when can self-checks be added? This needs to be worked out as we will be forming a new relationship with ITG due to the migration with Koha.

COMMITTEE REPORTS:
Governance Task Force: Only 7 libraries need to send in their signed ILS agreements. Everyone left has talked to Phyllis and it’s more related to when board meetings are. We don’t expect anyone to not turn theirs in and believe it is going ahead. The ILS Committee and Technology Committees are set. There are still some at large elections taking place. As of Lauren’s retirement, Vicki will be in charge of the ILS group. Jon Mark Bolthouse will be in charge of the Technology group.

Circulation Services: Jane Grogan reviewed the minutes. Recommendation on Parts Missing Procedure (please see original committee minutes for details). Since we can’t vote on it today, it will be considered at next meeting of ILS group. Changes to the Patron registration Guidelines were sent to PLAC. With one minor change, they approved the change in guidelines. The changes will be available online as soon as possible.

BSCC: Amy reviewed the minutes from the November meeting.

UEPR – Did not meet.

JTC – Did not meet.

Budget and Personnel – Did not meet.

Delivery Advisory Committee – Did not meet.

ILS Oversight Committee: There is a recommendation to standardize collection codes. Susan Lee is the chair, but was not able to be here today. Please let the committee know if you have questions or strong objections to this idea. This issue will be discussed at the next ILS Meeting.

COMMUNICATION – None.

OTHER BUSINESS – None.

The meeting was adjourned at 11:04 am.

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