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SCLS Board of Trustees

Minutes

January 8, 2007 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, R. Curtis, L. Davis-Brown, J. Hanson, J. Healy-Plotkin, M. Howe, T. Iaccarino, R. Keen, H. O’Donnell, J. Pugh, P. Townsend, J. Wheeler

Also Present:  P. Davis, H. Moe, S. Morrill, B. Dimick
Absent:           E. DeSchmidt E. Krszjzaniek
Excused:         F. Cherney, J. Kreten, C. McGuire, N. Nelson, G. Poulson, P. Westby

Call to Order: In the absence of the President and Vice President, Secretary J. Hanson called the meeting to order at 12:15 p.m.

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board: Dr. Curtis thanked SCLS for his get well card.

Minutes: M. Howe moved approval of the December 11, 2006 minutes.  R. Barden seconded.  Motion carried. 

Bills for Payment/Financial Statements:  L. Davis-Brown moved approval of the bills for payment in the amount of $136,649.17.  J. Pugh seconded.  Motion carried.   

President's Report:  No report.

Committee Reports: 
Advocacy – the committee will meet prior to the February Board meeting.
Nominations – On behalf of the nominations committee recommendations, B. Keen moved approval of the following officers:  Francis Cherney - President; Janet Pugh – Vice President; June Hanson – Treasurer; Joan Wheeler – Secretary.  P. Townsend seconded.  Motion carried.

SCLS Foundation Report:  L. Davis-Brown noted the M&I trust report indicates the foundation investment portfolio market value at $193,510.00.  Phyllis and Bob Blitzke will be visiting 12 -15 member libraries from January through March to speak to library board members in hopes of setting up endowments with the Foundation.  Barbara Brewer, director of the Monroe Public Library, has volunteered to be the PLAC representative for the Foundation.

Circulation and ILL Statistics:  LINK circulation is up 5.63% from last year.

System Director's Report: 

Because the December 21st Dane County Board meeting was cancelled, we are still waiting for confirmation of two new Dane County appointments to the board.

The annual report will be presented to the Board in March.

LINK circulation was just short of 11 million in 2006 – an increase of 5.63%!

Stef and Phyllis attended the Governor’s inaugural speech.  One of his priorities is education and putting kids first.  Legislators need to understand that libraries are a large part of that.

WI Library Legislative Day is January 23rd.  Phyllis will be at ALA in Seattle.  We hope to be well represented by our member libraries, staff, and Board.  The WLA website offers the ability for those who are not able to attend, to email or call their legislators and express their issues/concerns.

SCLS received an opinion letter from the Attorney General’s office regarding surveillance systems in libraries and privacy/disclosure of the video collected.  PLAC discussed this at length and would like further information about the pros and cons of surveillance equipment and what this interpretation means in practical terms.

Stef noted Jean Anderson has been hired as our CE/Multitype Coordinator.  Her first day will be February 1. 

The Technology position job description is being re-evaluated and there has been some reassigning of specific tasks to Nichole and Dan.  Stef will present the job description to the Joint Technology committee for their input.

Automation will be interviewing for the cataloging position January 9.

The CE schedule is in the works for 2007 and a great workshop, “Bridges out of Poverty” will be held February 9th.  Workshops like this help increase awareness of the differences in economic cultures and how those differences affect opportunities for success.  The session includes developing an action plan to improve services to clients and improving retention rates for new hires from poverty.  This is an important societal issue that our libraries deal with and we’re happy to be able to offer it.  Everyone is encouraged to attend.

Another CE opportunity SCLS is working on is exposing our member libraries to a variety of new technology.  We will be partnering with OWLS and Winnefox to develop a curriculum that will be available online and will expose library staff to a new technology every couple of weeks or so.  It hasn’t been determined yet how this will be presented or how it will look, but it’s in the works.

Programs that SCLS submitted to WEMA (Wisconsin Educational Media Association) for their conference in Madison in March were accepted.  Registration is open and WLA members may register at the WEMA member rate.  Everyone is encouraged to check out the program because there are many relevant programs for all types of libraries, not just school libraries.

There were over 1,018,000 bookings, or time slots used at SCLS libraries that use Telus in 2006!!  Telus is a system we use for booking computers and controlling how long people are on the computer.  It’s also a great way for SCLS to obtain statistics for the 27 libraries currently participating. 

Shawn Brommer, Youth Services/Outreach Coordinator, was appointed to the nominating committee for the Association of Library Service to Children, An ALA Division. 

The Veteran’s Museum was featured as an OCLC success story case study.  They talked about how they are using WorldCat to bring their collection to a broader national audience.  You may access this story at:  http://www.oclc.org/services/brochures/12111K_Wisconsin_Veterans_Museum_Library_FINAL.pdf

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report: Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business:  Stef presented a brief Novelist demonstration to the board.  It went live to the public January 1.

Meeting adjourned at 1:00 p.m.

H. Moe, Recorder       

 

For more information about the Board of Trustees, contact Heidi Moe.