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SCLS Board of Trustees
Minutes

January 10, 2011 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, R. Barden, C. Chapman, P. Cox, L. Davis-Brown, M. Furgal, N. Holman, T. Iaccarino, B. Keen, S. Martin, B. Moss, H. O’Donnell, G. Poulson, J. Pugh, N. Stevenson, P.
Townsend,
Also Present:  S. Morrill, M. Van Pelt, T. Herold
Absent:           
Excused: F. Cherney, J. Harrington, J. Healy-Plotkin, M. Nelson, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:17 p.m. 

  1. Introduction of guests/visitors and new board members: Paul Nelson was introduced
  2. Changes/additions to the agenda: none
  3. Requests to address the board:  None

Minutes: R. Barden moved approval of the December 13, 2010 minutes.  P. Townsend seconded.  Motion carried.  It was noted that J. Ashford was not present at the December meeting and H. O’Donnell was present.

Bills for Payment/Financial Statements:  P. Cox reviewed the bills for payment in the amount of $163,587.95 and moved approval. G. Poulson seconded. Motion carried.   

President's Report:  Janet noted the SCLS Committee sign-up sheet and the Bill Schedule handout.  She also noted that Tom Brown’s wife Lee had passed away.

Advocacy Presentation – Paul Nelson: Paul provided several handouts which outlined the legislative status report for the 2011-13 Biennium as well as the Universal Service Fund and Statewide Library Services, Maintenance of Effort, and Fast Facts about Wisconsin Public Library Service 2009.   He discussed the political environment and what items are needed in the budget.  He noted that WLA is waiting to see the budget before determining what the message to our legislators will be. 

Committee Reports:


Advocacy: 
R. Barden noted 12 libraries have received advocacy training to date and three more are scheduled.  R. Barden moved on behalf of the Advocacy Committee to send G. Poulson and F. Cherney to National Library Legislative Day in Washington.  M. Furgal seconded.  Motion carried.

Recess the January SCLS Board meeting for the purpose of conducting the 2011 SCLS Annual Meeting:   
P. Townsend moved to recess the January SCLS Board meeting to conduct the 2011 SCLS annual meeting.  J. Ashford seconded.  Motion Carried.  R. Barden moved to nominate the following SCLS Board members as 2011 officers:  Gary Poulson, President; Jennifer Harrington, V. President; Judy Ashford, Treasurer; Sue Martin, Secretary.  B. Keen seconded.  Motion carried.  The officers of the previous year were thanked for their service.  There were no nominations from the floor. S. Martin moved to close the nominations and to cast a unanimous ballot for the slate of officers.  P. Townsend seconded.  Motion carried.  G. Poulson moved adjournment of the annual meeting to reconvene the SCLS Board meeting.  S. Martin seconded.  Motion carried.

SCLS Foundation Report:  L. Davis-Brown noted the Foundation board will meet following the SCLS Board meeting to discuss the Cornerstone award.  If anyone would like to nominate a recipient for the Cornerstone award, please let L. Davis-Brown know.  A trustee is needed for the Foundation board, which meets quarterly.

Circulation and ILL Statistics:  No report.

System Director's Report: 
M. Van Pelt noted the go-live date for the Koha migration has been rescheduled for February 14, 2011 due to continued development, testing, and training.  M. Van Pelt and S. Morrill will be meeting with our attorney next week to discuss the options if PTFS does not fulfill the contract as specified.  Dynix has agreed to allow us to renew our contract with the option to cancel, but we would need to pay the full amount up front then be reimbursed for the months we wouldn’t use.

Administrative Council (AC) Report: The minutes may be viewed here.
T. Herold gave an overview of items discussed at the meeting and noted the committee will meet January 27th.

Other Business
:
Board Committee Descriptions/Assignments:  The committee sign-up sheet was included in the board packet.  The board members were asked to indicate which committees they would like to serve for 2011 and submit the forms to M. Van Pelt at the end of the meeting.

Information sharing:  None
G. Poulson gave J. Pugh the honor of moving adjournment of the meeting.  Meeting adjourned at 1:15 p.m.

Heidi Moe, Recorder