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SCLS Board of Trustees

Minutes
February 14, 2005 - 12:15 p.m.
SCLS Administration

Present: T. Brown, F. Cherney, L. Davis-Brown, E. DeSmidt, J. Hanson, A. Iwata, R. Keen, C. McGuire, H. O’Donnell, T. Patton, T. Peterson, G. Poulson, J. Pugh, J. Taft, K. Williams, W. Zimdars

Also Present: P. Hamon, P. Davis, H. Moe, B. Dimick
Absent:
Excused: R. Curtis, M. Howe, J. Kreten, J. Wheeler

Call to Order: President J. Taft called the meeting to order at 12:20 p.m.
a. Introduction of guests/visitors: None
b. Changes/additions to the agenda: None
c. Requests to address the board: None

Minutes: T. Brown moved approval of the January 10, 2005 minutes. K. Williams seconded. Motion carried. (It was noted that Joan Wheeler was present at the January 10, 2005 meeting)

Bills for Payment/Financial Statements: Pat Townsend reviewed the bills for payment in the amount of $115,399.27 and moved approval. T. Patton seconded. Motion carried.

President's Report: Jack Taft wished all the board members a very Happy Valentines Day and proposed the board exchange kisses……! This action was postponed by consensus. Jack shared some information from Library Legislative Day and also thanked the board members for volunteering for the various committees of the board.

Committee Reports:
Emerging Issues: A. Iwata noted the committee met prior to the board meeting. She thanked all the committee members for attending and for addressing the importance of the issues at hand. The committee will meet again prior to the March Board meeting.

Circulation and ILL Statistics: No comment.

System Director's Report:
The Governor proposed a State budget. It includes an increase of system aids to 8% (2 million over the biennium). SCLS would receive $97,000 in year one and an additional $83,000 in year two. Badgerlink received enough money to maintain current products, the delivery proposal was not funded, and State contracts did not receive any additional money. The budget now moves to the legislature for further consideration.

Our ILL project with OCLC is working well. Certain systems are lenders in OCLC, but are refusing to loan to us unless we go through WISCAT. This is unfortunate as we are still lending to them. Sally Drew is trying to form a committee to deal with ILL protocols. In contrast, SCLS believes that the first step should be trying to determine just exactly what the job is we are trying to do before trying to figure out how to do it. Peter did his best to present this point of view at a recent LITAC meeting (the state level Library and Information Technology Advisory Committee.) WiLS is working on costing out unlimited cataloging, ILL, WorldCat access etc. on OCLC for interested libraries.

Through LINK Express, delivery is handling Southwest and Winnefox ILL requests directly rather than going through Madison ILL. This takes some of the load off the MPL interloan office. The pickup location is ZZZ and the process is working well. The University is participating in a LINK Express project where one ILL office will place holds directly on LINKcat. This experiment will continue through the end of June, and may be expanded if it succeeds.

In Milwaukee, four libraries have not yet signed the system membership contract. It is unclear if they will. This problem is a direct result of inadequate funding.

At the PLAC meeting, Peter asked for action regarding cutting remote use of our database to everyone outside of our borders. It turns out that some other areas of the state were using our databases heavily, but SCLS is not licensed to provide these services beyond its borders. If counties outside SCLS would like to negotiate with us to purchase access to these databases, they are welcome to do so. PLAC agreed to cut remote usage at the borders of SCLS, and this will go into effect in the near future.

Peter and Phyllis are working on the annual report.

An ad will be placed for the Continuing Education Coordinator position soon after the annual report process is completed. Input from staff and members will be sought in updating the position.

Windows 2000 training has been taking place. It appears to be popular and the classes are filling quickly.

Information Sharing: None

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at: http://psw.scls.lib.wi.us/committees/index.html

Other Business: None

Meeting adjourned at 1:05 p.m.

H. Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.