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SCLS Board of Trustees

Minutes

March 9, 2009 12:15 p.m.
SCLS Administration

Present:  R. Barden, F. Cherney, L. Davis-Brown, E. DeSmidt, M. Furgal, J. Hanson, J. Harrington, J. Healy-Plotkin, T. Iaccarino, B. Keen, T. Kriegl, S. Martin, T. McIlroy, N. Nelson, H. O’Donnell, G. Poulson, J. Pugh, L. Schmidt, P. Townsend

Also Present:  H. Moe, P. Davis, S. Morrill, B. Dimick
Absent:           M. Cole, J. Morre
Excused:         C. Chapman, J. Kreten, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:16 p.m. 

  1. Introduction of guests/visitors and new board members: Al Zimmerman was introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: R. Barden moved approval of the February 9, 2009 minutes.  P. Townsend seconded. Motion carried.

Bills for Payment/Financial Statements: J. Hanson reviewed the bills for payment in the amount of $244,715.75 and moved approval.  R. Barden seconded.  Motion carried.   

President's Report: None

Library Funding – Al Zimmerman, retired DLTCL Consultant:  Al presented a general overview of funding statistics acquired from two publications – the Institute for Museum and Library Services’ Public Libraries in the United States and the Wisconsin Public Library Service Data

Approval of 2008 Annual Report:  N. Nelson moved approval of the 2008 annual Report.  Motion was seconded and carried.

LibLime Contract Authorization: Phyllis requested the Board authorize her to sign the LibLime contract as fiscal agent for the LINK consortium.  It is close to being finished and we would like to finalize before the April meeting. N. Nelson moved.  J. Hanson seconded.  Motion carried.

Committee Reports:

Facilities:  J. Hanson noted the committee viewed five properties and narrowed the search to three possibilities.  Stef noted a decision on which facility to choose will be made within the week.  Space planning issues will be discussed with Deb Haeffner and after speaking with WLA, a contract will be signed, hopefully, by the end of April.  The Facilities Committee will meet again prior to the April Board meeting.

SCLS Foundation Report:  L. Davis-Brown noted the Foundation newsletter has been sent and is also available online.  The Foundation records will also be audited in conjunction with the SCLS audit.  The committee will be meeting after the April Board meeting and they are looking for another citizen member to complete the committee.

Circulation and ILL Statistics:  No report.

System Director's Report:
The Fitchburg library is a go.  They are starting over and doing an RFP for an architect, etc.  It will likely be 9 to 12 months before they break ground.  2011 would probably be the earliest they would be open for business.

Stef and Phyllis met with Julie Gores, Library Director at MATC.  There seems to be a lot of possibilities for partnering with MATC.  They have a goal of reaching out to the community and they often serve the same patrons as SCLS public libraries, so after some brainstorming, it was decided we should try a pilot project in which MATC librarians would be available as trainers for library staff and/or patrons.  This project could be incorporated into our 2009 LSTA grant.

With regard to the State budget, the Governor has proposed an increase for public library systems to keep us at 8.2%, which will provide a small increase in 2010 and a larger increase in 2011 (about $104,000 for SCLS by the end of the second Biennium).  The proposal to cover Delivery costs was not included in his proposal and the public library system funding would be moved off the General Purpose Revenue to the Universal Service Fund.

Columbia County has encountered an issue with a patron who viewed pornography on the Internet at a library and has begun speaking with citizen groups about picketing libraries that don’t filter their computers.  Some of our local libraries do have filters, mostly in the children’s areas, but they are not required by law to do so. It is a local policy decision. Phyllis has tried to contact this patron, but he has not returned her phone calls. She will draft a letter to him.

The relationship between SCLS and LibLime will be very different compared to what we were used to with a “traditional” vendor because of the nature of open source.  Members of the contract committee have been through several iterations and a conference call is scheduled with the lawyer SCLS is using for the contract.  There was an adding error in the software development document we had been working from and unfortunately, it was not in our favor. The migration committee is working to see what can be pared off of our development list.  We have a goal of getting the contract signed by the end of March, 2009.

The LINK Governance Task Force met March 4 and is planning options for discussion at the May 15th meeting at Olbrich Gardens.

Our audit is scheduled for the week of March 16.

Hans Jensen, Director at Portage Public Library, is retiring May 1.  Current libraries without directors are Lodi, Vesper and Arpin.  The Baraboo Public Library is holding public meetings regarding remodeling their library and Brodhead is moving into their new facility this week.

Stef noted the PR committee will be working on a “Libraries Change Lives” campaign this year, which will fit in nicely with advocacy.  Many member libraries have expressed interest in helping with the campaign.

We received the Career Library database free for a year from EBSCO.  Rose Ziech, Kerri Hilbelink, and Cheryl Becker have been working to get the database up and running and it is available now.  It seems to be a very nice fit for the current economic climate and for our libraries needs.

The final eligibility list for the Gates grants was received and Plover and some Madison branches are the only ones on the list.  All other libraries that were potentially eligible are not.  This is quite disappointing especially since we had committed so much time to the preliminary work, but ultimately some libraries were not disappointed because there were so many hoops to jump through to get the money.

A bus will be available on Saturday, July 11, and Monday, July 13, for those who would like to attend ALA in Chicago.  The cost will be $30 for transportation and you have the choice of attending for one day or staying longer.  If you are going for 1 day, Jean Anderson will get your Exhibits Pass, which will cost you $25.00.  More information is available in Online Update and on the SCLS website at http://www.scls.info/ce/alabus.html.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:
Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business:  Sue Martin inquired about a public hearing that was held in Grafton regarding inappropriate materials in libraries.  B. Dimick commented on the procedures Madison Public Library has in place to address complaints from patrons regarding appropriate material.

Information Sharing:

Meeting adjourned at 1:18 p.m.

Heidi Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.