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SCLS Board of Trustees
Minutes

May 9, 2011 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, C. Chapman, L. Davis-Brown, M. Furgal, J. Harrington, J. Healy-Plotkin, N. Holman, T. Iaccarino, B. Keen, S. Martin, H. O’Donnell, G. Poulson, J. Pugh, N. Stevenson, P. Townsend
Also Present:  M. Van Pelt, T. Herold
Absent:
Excused: R. Barden, F. Cherney, P. Cox, B. Moss, M. Nelson, G. Poulson, P. Westby

 Call to Order: J. Harrington, Vice President, called the meeting to order at 12:15 p.m. 

1. Introduction of guests/visitors and new board members: Dave O’Dahl, Wegner & Associates was introduced.
2. Changes/additions to the agenda: None
3. Requests to address the board:  None

Minutes: N. Holman moved approval of the April 11, 2011 minutes.  C. Chapman seconded.  Motion carried. 

Bills for Payment/Financial Statements:  J. Harrington reviewed the bills for payment and moved approval.  Seconded.  Motion carried.   

President's Report:  None

Audit Report:  Dave O’Dahl, Wegner & Associates, presented the audit report. He noted there were no problems with the audit.  Discussion and questions followed and the board unanimously accepted the report as presented.

Koha Presentation:  Vicki Teal Lovely distributed a handout outlining the timeline of the migration from Dynix to Koha as well as its problems to date and the positive comments received from staff and patrons.

Committee Reports:

Budget/Finance/Personnel: 

1.  Approval of the SCLS Employee Handbook:  On behalf of the budget/finance/personnel committee, S. Martin moved approval of the SCLS Employee Handbook.  J. Ashford seconded.  Motion carried.
2. Approval of Support Services Manager position description:  J. Wexler moved approval of the Support Services Manager position description as presented.  J. Pugh seconded.  Motion carried.
3. Approval of 2011 pension recommendation:  J. Wexler moved approval to accept the 2011 pension recommendation presented by the budget/finance/personnel committee.  Motion carried with 4 opposed and 1 abstention.

Personnel Committee:  S. Martin moved the board go into closed session for the consideration of the six month performance evaluation of the system director as authorized by Wisconsin Statutes Section 19.85 (1)(c).  Motion was seconded.  A roll call vote was held.  The Board went into closed session at 1:27 p.m.  The Board reconvened into open session at 1:34 p.m.  S. Martin moved approval of the six month performance evaluation of the system director.  L. Davis-Brown seconded.  Motion carried.

SCLS Foundation Report:  L. Davis-Brown noted the planning committee met to discuss the nominees for the cornerstone award event on November 10th.  The event may take place at ETC in Middleton (with Promega as a backup location).  $5,000 in grants will be available for member libraries to apply for eligibility.  The next meeting will be in July.

Circulation and ILL Statistics:  No report.

System Director's Report: 
M. Van Pelt noted members of the state legislature’s Joint committee on Finance voted to restore $512,000 in funding to the BadgerLink program that had been cut in Governor Walker’s budget proposal.  A motion to allow public library maintenance of effort (MOE) funding to be reduced by 10 percent (for this biennium only) failed.  To the board members that live in a district of a finance committee member, please take a moment to send your thanks for the restoration of Badgerlink funding.

Administrative Council (AC) Report: The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.
Tracy Herold gave an overview of items discussed and action taken at the meeting.  The next AC meeting will be May 19th.

Other Business: None

Information sharing:  None

Meeting adjourned at 1:57p.m.
Heidi Moe, Recorder

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