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SCLS Board of Trustees


June 11, 2007 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, F. Cherney, R. Curtis, L. Davis-Brown, E. DeSmidt, J. Hanson, J. Healy-Plotkin, M. Howe, T. Iaccarino, R. Keen, N. Myers, N. Nelson, G. Poulson, J. Pugh, L. Schmidt, P. Townsend, J. Wheeler

Also Present:  P. Davis, H. Moe, S. Morrill, B. Dimick
Absent:           C. McGuire, H. O’Donnell,  
Excused:         J. Kreten, T. McIlroy, P. Westby,

 Call to Order: F. Cherney called the meeting to order at 12:15p.m.

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: The May 14, 2007 minutes were approved.

Bills for Payment/Financial Statements: J. Wheeler moved approval of the bills for payment in the amount of $76,524.06.  J. Hanson seconded.  Motion carried.   

President's Report:  Francis noted the McMillan Library in WI Rapids received a $25,000 gift for a new fountain.  He passed around some photos of the dedication ceremony.

2007 Mid-year budget:  L. Davis–Brown moved approval of the mid-year budget on behalf of the Budget/Finance Committee.  G. Poulson seconded.  Motion carried.

Committee Reports: 
Budget & Personnel:  The committee will meet July 19th to evaluate the Director position.

System Celebration:  J. Wheeler noted the committee decided on the award recipients.  Entertainment is needed for a 30 minute interval at the event.  If anyone has any ideas, please contact Mark Ibach.

SCLS Foundation Report:  L. Davis-Brown provided a handout of the percentage allocation computation from M&I Wealth Management, which to date totals 220,972.44. 

Circulation and ILL Statistics:  Phyllis checked with other systems to determine if they report similar monthly statistics.  The majority of systems don’t, although some do provide yearly statistics.

System Director's Report: 
The Madison Community Foundation is donating $25,000 (plus 10% cataloging costs) over two years to 12 Dane County member libraries for the development of special collections.  Mark Ibach will be attending the next meeting of the group, which will be focused on PR.

The 2008 LINK budget will go before the Director’s council on June 14, 2007.

Several SCLS staff will be attending ALA in Washington D.C. at the end of June. 

Phyllis and Stef met with Natalie Walleser of the Legislative Audit Bureau.  The Bureau is working on a report regarding “best practices” in public libraries and public library systems.

Stef, Phyllis, Bruce and Brinnan met with Barb Dimick, MPL, and Julie Chase, DCLS, regarding delivery efficiencies and some long range plans.  There were also meetings of the Statewide and SCLS Delivery Advisory Committee last month.

Cheryl, Mark and Phyllis will be speaking to the Southwest Library System trustees about strategic planning.

Greg Markle, a current trustee for the Madison Public Library, has agreed to be the Madison Board representative on the SCLS Board.

Stef noted the new membership agreements have been sent to member libraries with a return due date in September.

Kerri Hilbelink, who is currently a Computer Technician in Automation, has agreed to fill the position of Library Electronic Resources Support Specialist at SCLS Administration.  She will begin in July and Automation will be recruiting for her replacement.

There are a couple of SCLS staff that are getting married this month.  Amy Gannaway is getting married on June 16th, and Dan Jacobson is getting married June 23rd.

As part of their planning process, WiLS will be holding a focus group and implementing an interesting technique called “scenario planning”, which focuses on “what ifs” in the next few years. Stef will represent SCLS.

There were a couple of articles about LINK in the The Capital Times in May.  Stef passed around the articles.  Shawn Brommer, Youth Services and Outreach Coordinator, was also quoted in an article in the paper in an article about social networking. 

The Bookalikes service is up and running and is now available to the public.  Stef shared the publicity flier with the Board.

At the Dane County Librarians meeting, there was discussion about how SCLS selects and pays for databases.  Some libraries wanted to change the formula to base it on collection budgets, rather than operating expenditures.  Some libraries want to expand their online databases but other libraries cannot afford to pay any more than they already do.  At the recent PLAC meeting, they decided to leave the payment formula as it is for now, but continue to pursue ways to facilitate the purchase of additional databases for libraries who want to participate.  This topic as well as the process we use to select databases will be discussed at the next Reference committee meeting.

Information Sharing:  
G. Poulson noted the Sequoya branch has raised $700,000 toward their new building.
R. Curtis noted Library Legislative Day will be held 1/22/08.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report: Agenda and Minutes for the above committees can be found on the web at:

Other Business:  None

Meeting adjourned at 12:57 p.m.

H. Moe, Recorder        

For more information about the Board of Trustees, contact Heidi Moe.