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SCLS Board of Trustees

Minutes
July 11, 2005 - 12:15 p.m.
SCLS Administration

Present: T. Brown, F. Cherney, L. Davis-Brown, E. DeSmidt, J. Hanson, M. Howe, T. Iaccarino, A. Iwata, R. Keen, C. McGuire, G. Poulson, J. Pugh, J. Taft, P. Townsend, P. Westby, K. Williams, W. Zimdars

Also Present: P. Hamon, P. Davis, H. Moe, B. Dimick
Absent: H. O’Donnell, T. Patton
Excused: R. Curtis, J. Kreten, N. Nelson, J. Wheeler

Call to Order: President J. Taft called the meeting to order at 12:18 p.m.
a. Introduction of guests/visitors and new board members: Mary Wepking was introduced as the newly hired Continuing Education Coordinator.
b. Changes/additions to the agenda: At the June meeting, M. Howe raised the question of whether additions to the agenda was legally appropriate to be included on the agenda. Peter sought legal advice concerning this issue and found that it is appropriate for information sharing but not for action items.
c. Requests to address the board: E. DeSchmidt reminded the board that Dane County is starting budget negotiations and encouraged members to speak up regarding library needs.

Minutes: M. Howe moved approval of the June 13, 2005 minutes. G. Poulson seconded. J. Taft requested that the minutes reflect a change to his president report. The minutes state that Jack appointed a committee to “discuss” the selection of a new director. He would like “discuss” changed to “consider.” J. Taft moved to amend the minutes to reflect that change. Motion carried.

Bills for Payment/Financial Statements: T. Brown moved approval of the bills for payment in the amount of $116,434.67. M. Howe seconded. Motion carried.

President's Report: J. Taft noted K. Williams, F. Cherney, and B. Zimdars were pictured on the front of the DLTCL Channel newsletter as Wisconsin delegates for National Library Legislative Day. Jack commended them for being politically active when and where it counts.

Committee Reports:

Emerging Issues - Researching & Learning Landscape: A. Iwata discussed the major trends, which include reduced funding, proliferation of e-learning, lifelong learning in the community, changing patterns of research and learning in higher education, institutional repositories, scholarly communication and open access. The board discussed many of these trends at length.

System Celebration – The committee met prior to the board meeting to discuss award recipients. The event will take place September 15, 2005 at Morels Restaurant in Middleton. Registration will be available on-line (and also by mail) with September 2nd as the registration deadline.

Circulation and ILL Statistics: P. Townsend noted Adams County circulation has increased by 30% since moving into the new building.

System Director's Report:

Peter noted he had a good time at the game convention he attended in Ohio.

The state budget has been passed and is on the Governor’s desk, with the possibility of a total veto, although this seems unlikely. The library reform bill is soon to be introduced. One of the key issues in this bill is a 70% minimum reimbursement responsibility for counties to be extended to the use of libraries in adjacent counties, including counties across system borders. Many libraries in SCLS serve patrons from other systems and counties in cases where funding is not received.

Peter noted SIRSI purchased Dynix, but that things still look fine for our project.

The Milwaukee County Federated Library System problem has been successfully resolved by the system receiving signed system membership contracts from the remaining four libraries.

A meeting will be scheduled in July for the Budget/Finance/Personnel committee to review the mid-year budget. It will be brought back to the board for action in August.

Delivery has purchased a new diesel truck, and needs two more due to the vehicle losses sustained earlier this year.

At a ceremony at the Waunakee Public Library, Peter presented an honorary “librarian emeritus” degree to Eleanor Carberry in recognition of her 60 years of service as trustee to the Waunakee Library.

Phyllis noted all libraries responded to the Strategic Planning survey. These responses will be analyzed and then brought before the committee to discuss.

Over several years, Charles & JoAnn Lester have provided the means to build three new libraries in our system area – Arpin, Rome and Nekoosa. They are now doing the same for Vesper.

Information Sharing: None

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at: http://psw.scls.lib.wi.us/committees/index.html

Other Business: None

Meeting adjourned at 1:20 p.m.

H. Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.