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SCLS Board of Trustees


August 13 , 2007 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, F. Cherney, R. Curtis, L. Davis-Brown, J. Hanson, J. Healy-Plotkin, T. Iaccarino, R. Keen, G. Markle, T. McIlroy, N. Nelson, H. O’Donnell, G. Poulson, J. Pugh, L. Schmidt, P. Townsend, J. Wheeler

Also Present:  C. Becker, P. Davis, H. Moe, S. Morrill, B. Dimick
Absent:           E. DeSmidt, N. Myers
Excused:         J. Kreten, P. Westby

 Call to Order: F. Cherney called the meeting to order at 12:20 p.m.

  1. Introduction of guests/visitors and new board members: Greg Markle was introduced as a newly appointed Dane County representative.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: J. Hanson moved approval of the July 9, 2007 minutes.  L. Davis-Brown seconded. Motion carried.

Bills for Payment/Financial Statements: B. Keen and P. Townsend reviewed the bills for payment.  B. Keen moved approval of the bills.  J. Hanson seconded.  Motion carried.   

President's Report:  L. Schmidt and J. Pugh attended the delivery tour and shared their experience.  M. Howe and C. McGuire have resigned from the board.  Two Dane County representatives are needed as replacements. 

Committee Reports: 

  1. Personnel:  R. Curtis moved the board go into closed session for the consideration of the performance evaluation and compensation of the system director as authorized by Wisconsin Statutes Section 19.85 (1)(c).  J. Wheeler seconded.  A roll call vote was held.  The Board went into closed session at 12:30 p.m.  The Board reconvened into open session at 12:52 p.m.  J. Pugh moved approval of the performance evaluation of the system director and the compensation will increase at the same percentage as other staff annually.  T. McIlroy seconded.  Motion carried.
  2. Emerging Issues:  J. Healy-Plotkin noted the committee will be meeting at 11 a.m. September 10, 2007 to review the Wisconsin Library User (and Non-User) II Survey and also take a look at the upcoming challenges and opportunities identified by SCLS staff.

SCLS Foundation Report:  L. Davis-Brown noted the campaign committee met and discussed seeking a $100,000 challenge grant.  The Sun Prairie Library Foundation has joined the SCLS Foundation.  Phyllis and Bob will be speaking to the Rome Library Board as well as Jacquelyn Mitchard in the near future.

Circulation and ILL Statistics:  

System Director's Report: 

Cheryl Becker, Public Library Administration Consultant, joined the meeting to review  the amounts that counties owe due to Act 420.  Columbia owes $105,992, Green owes $58,766, Sauk owes $23,845, and Adams and Portage County owe nothing because they are consolidated county libraries. Dane and Wood have not responded.

Phyllis noted the Joint Conference Committee met and approved library system aids at a 4% increase for each of the next two years, and state level contracts (WiLS, Milwaukee, etc).  Not resolved are the issues of Maintenance of Effort and an exemption from the revenue cap for cross-county lending payments.  The Joint Finance Committee version, which was approved by the Senate, exempted from levy limits all (within county – Act 150 and cross county – Act 420) reimbursement payments except for consolidated counties. The Counties Association favors the exemptions as proposed in the Joint Finance Committee version.

We have almost completed responding to a survey for the Legislative Audit Bureau library “best practices” study of public libraries and library systems.  Many of the questions asked are found in our annual report for the state.

There will be a hearing on Wednesday about an amendment to 43.30 concerning confidentiality of library records pertaining to video surveillance tapes. Senators Ellis and Kaufert are introducing a bill, and WLA has their own version of a bill.  Milwaukee P.L. Director, Paula Keily said she will testify as she thinks changes are needed in both of the bills.

National Library Legislative Day for 2008 will be May 13th. Wisconsin Library Legislative Day will be January 22, 2008.

A group of library system directors, practitioners and staff from the R&L library will meet again in the last week in August to discuss access for library systems using OCLC for interlibrary loan to statewide contracts. We support the counter-proposal put forth by Winnefox.

System Celebration is September 20th and invitations have been sent.  Please RSVP.

The WLA Conference program is now available.  The event will take place in Green Bay October 16-19.  Early bird registration is open.

Delivery News – We met with John Thompson of Indianhead Federated Library System in July about the possibility of SCLS taking over their internal delivery, but the numbers do not work. For the first time in memory we did not have a Thorstad bill to pay in June because of our own in-house mechanic team. If projections hold, we are moving toward 20% of our annual miles being driven using biodiesel fuel in 2007. We will be meeting with the Quipu Group in mid-September to discuss what they have developed for library courier management software.

Stef noted SCLS held gadget training sessions.  Over 80 people attended these sessions to be trained on various consumer technology devices and the response was very positive.  We plan on offering it again at various times and different locations (even other systems) and will encourage member libraries to borrow the gadgets and train their own staff and even patrons.  Guitar Hero was a huge hit and because of its popularity, the equipment has been booked for the rest of the summer.

We are collaborating with Winnefox and OWLS to hold “Project Play,” which is a 10-week Web 2.0 introduction.  Registration is open and 75 slots are available.  If there are openings available, after being offered to the library staff, registration will be opened to Trustees.  If anyone is interested, please let Stef know.

The annual staff reviews are finished and now that the goals from staff members have been acquired, work can begin on the 2008 plan.  

The technology plan will be revamped by June 2008, partly because it is required as part of the E-rate program.  Two related elements we are looking at include replacing the existing videoconferencing equipment and reviewing results of a LINK email survey. 

The Joint Technology Committee approved several things for the 2008 LSTA block grant.  They include $2,650 for local digitization, $500 for a wiki or some other environment for supporting databases, $11,000 for a replacement server for Library Online, $24,150 for LINK projects, and $10,000 for accessible workstation upgrades.

The delivery non-competitive grant is $60,000 and the state delivery advisory committee is writing to the LSTA committee to ask for additional funding.

SCLS will be applying for a small amount of money to do a pilot project with delivery for palm technology and we’ll also be applying for funds for Warren Graham, the “Blackbelt Librarian,” to give a presentation about security in the library/dealing with patrons.  Shawn Brommer will also be applying for funds related to math and science literacy.

Information Sharing:  Aggie Steichen, Louise Bauer and Paul Nelson have announced they will be retiring in the next year.  Carolyn Schaffer has been hired as the new director for Black Earth and Kristi Pennebecker has resigned as director of Amherst.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report: Agenda and Minutes for the above committees can be found on the web at:

Other Business: J. Healy-Plotkin requested that Bruce Smith, Delivery Coordinator, give a presentation to the board similar to the presentations he’s giving for state and national conferences.  Phyllis will look into it.

Meeting adjourned at 1:28 p.m.


For more information about the Board of Trustees, contact Heidi Moe.