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SCLS Board of Trustees

Minutes

September 8, 2008 12:15 p.m.
SCLS Administration

Present:  R. Barden, F. Cherney, L. Davis-Brown, E. DeSmidt, M. Furgal, J. Hanson, J. Healy-Plotkin, T. Iaccarino, B. Keen, T. Kriegl, T. McIlroy, S. Martin, H. O’Donnell, J. Pugh, L. Schmidt,  

Also Present:  H. Moe, P. Davis, S. Brommer, Carolyn Tarpey D’Accioli
Absent:           J. Morre
Excused:         C. Chapman, J. Kreten, N. Nelson, G. Poulson, P. Townsend, P. Westby

 Call to Order: F. Cherney, Chair, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: Shawn Brommer, YS/Outreach Coordinator at SCLS and Carolyn Tarpey D’Accioli, Youth Services Librarian at Portage County Public Library (PCPL) were introduced
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: R. Barden moved approval of the August 11, 2008 minutes.  L. Davis-Brown seconded. Motion carried.

Bills for Payment/Financial Statements: L. Schmidt reviewed the bills for payment in the amount of $100,044.04 and moved approval.  J. Hanson seconded.  Motion carried.   

President's Report: 
Francis thanked Janet Pugh for running the August meeting in his absence and reminded the trustees to register for System Celebration.

Teen Advisory Boards – Carolyn Tarpey D’Accioli, PCPL and Shawn Brommer, SCLS.
Teens are defining services, materials, space needs and programming and are also serving on library boards with voting privileges.  There are more teens now than ever before and teen librarians (YALSA) are the fastest growing division of ALA.  In Portage County, teens contribute toward collection development, develop leadership skills and are involved in TURTLE, which is a teen committee, that holds meetings and reports their minutes to the PCPL Board of Trustees.

Committee Reports:
Emerging Issues:  J. Healy-Plotkin noted the committee discussed the Best Practices report from the Legislative Audit Bureau and Economic Impact study of library service in Wisconsin.  She encouraged all Board members to read specific sections of the report for further discussion next month.

Bylaws:  There are some changes to the bylaws, but none that change how we do business.  The changes reflect our current practices. A copy of the by-laws will be included in the October board mailing for your review and additional suggestions, and will be voted on at the November meeting.

Personnel Committee: Janet Pugh moved the board go into closed session for the consideration of the performance evaluation and compensation of the system director as authorized by Wisconsin Statutes Section 19.85 (1)(c).  Motion was seconded.  A roll call vote was held.  The Board went into closed session at 1:04 p.m.  The Board reconvened into open session at 1:17 p.m.  J. Pugh moved approval of the performance evaluation of the system director and a 3% increase in compensation.  R. Barden seconded.  Motion carried.

SCLS Foundation Report:  L. Davis-Brown noted there will be a joint meeting of the SCLS Foundation Board and library members of the Foundation on October 15th.  M&I will present information about our investments and we will have a discussion of how the Foundation will be annually granting funds to libraries.  The Jane Morgan Memorial Library of Cambria has joined the Foundation.

Circulation and ILL Statistics:  No report.

System Director's Report:

Phyllis noted the LibLime “scoping” visit has been scheduled for September 9th and 10th and a report stating the development needs, costs and timeline for Koha will be received about a month following the visit.  A Dynix Symphony site visit has been scheduled for late September.

The mayor is supportive of the space needs for the Central Madison Public Library project.  Deb Haeffner and Stef Morrill have been working to define the space needs for Administration, WLA, and Automation should we all be merged into one facility.  We have already toured a facility in the vicinity to get an idea of what is available.  Phyllis suggested the Facilities Committee may want to meet in October.

Bruce and Phyllis hosted a tour of the delivery facility for Mark Miller, Senate Democrat and co-chair of the Joint Finance Committee as well as his staff member John Anderson.  They suggested we be proactive in making our case for library funding for the next biennial budget.  Delivery cost was included in the DPI budget in the last biennium, but was cut from the Governor’s budget.  The funding must stay in the governor’s budget for Joint Finance to consider it. 
Paul Nelson, the Chair for WLA’s Library Development and Legislative Committee, set up an appointment for himself and Phyllis to meet with Maria Bundy, the Governor’s Education Policy staff member.

Phyllis asked PLAC to think about a shared goal of getting 25% of our member libraries represented at the 2009 WLA Library Legislative Day on February 3.  
Bob Blitzke will be receiving the Special Award for building the state wide delivery service at the WLA Awards ceremony in Middleton.
The 2009 budget, plan, and resource contracts will be presented to the board in October.
Stef noted the final report from Russell Consulting regarding the Technology planning focus groups, surveys and staff interviews is available and may be viewed at http://scls.typepad.com/techplan/.  There were some definite themes that point to the need for change in some key areas.  Our next steps include meeting with Lauren Blough and the larger technology planning group at the end of September. 

The Madison Community Foundation will be expanding their library collections project.  Phase 2 will give the remaining 14 libraries in Dane County and the bookmobile $25,000 over 2 years for collection development, plus additional funds for cataloging. 

The deadline for LSTA grants is the week of September 8.  We are submitting several, which include:  A delivery services grant (non-competitive, $75,000); Public Library System Technology projects (non-competitive, $42,000); Wireless Internet Access ($500/participant – 7 participating libraries); Health Information and Access; Innovative Use of Technology; Accessibility in Public Libraries/Public Library Systems (non-competitive, $4,200); Adult, Family and Early Literacy; and Library Development Training & Planning Projects.

Stef attended the DLTCL System meeting and the themes from the day included:  Act 420; budget issues and maintenance of effort; creation of joint libraries/consolidated counties to avoid paying for cross border borrowing and delivery costs and growing volume.  Brown County is also looking at the feasibility of joining OWLSnet. 

DPI is working on specific items created from the visioning conference, including more resources for BadgerLink; a statewide library card (at least for BadgerLink), which LITAC will be working on; increased bandwidth for libraries; a review of the certification guidelines for library directors; and doing more studies to show the value of Wisconsin libraries.

The Baraboo Public Library has started patron-initiated ILL.  Patrons now have the ability to search for items that LINK doesn’t have using WorldCat and then completing request forms themselves.  The requests will be reviewed by the Baraboo staff before they go out to be filled.

We are comfortable with the placement of SCLS employees being classified as exempt vs. non-exempt.  We had initial concerns about Delivery and some technical staff, but because we can be classified as a “service” agency under state law, employees can spend more time doing frontline work and still be exempt.

Information Sharing: 
T. Kriegl distributed a handout he created from the 2008 Sauk County budget that provided some insight to where the county government spends funds.  The Sheriff’s Department was allowed to spend the largest amount of local dollars among all departments – an amount of local dollars equal to more than 50% of the property levy and 40% of the combined sales and property tax dollars spent by the county. 

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business
a. Discussion of Best Practices report from the Legislative Audit Bureau and Economic Impact study of library service in Wisconsin:  Because of time constraints, this item was tabled.

Meeting adjourned at 1:45 p.m.

For more information about the Board of Trustees, contact Heidi Moe.