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SCLS Board of Trustees

Minutes
October 10, 2005 - 12:15 p.m.
SCLS Administration

Present: T. Brown, F. Cherney, R. Curtis, L. Davis-Brown, E. DeSmidt, M. Howe, T. Iaccarino, A. Iwata, R. Keen, C. McGuire, N. Nelson, H. O’Donnell, T. Patton,
G. Poulson, J. Pugh, J. Taft, P. Townsend, P. Westby, K. Williams, W. Zimdars

Also Present: P. Hamon, P. Davis, H. Moe, B. Dimick
Absent:
Excused: J. Hanson, J. Kreten, J. Wheeler,

Call to Order: President J. Taft called the meeting to order at 12:16 p.m.
a. Introduction of guests/visitors and new board members: Nichole Fromm was introduced as the newly hired Library Technology Project Support Specialist.
b. Changes/additions to the agenda: None
c. Requests to address the board: None

Minutes: M. Howe moved approval of the September 12, 2005 minutes. G. Poulson seconded. Motion carried.

Bills for Payment/Financial Statements: K Williams moved approval of the bills for payment in the amount of $151,332.54. M. Howe seconded. Motion carried.

President's Report: J. Taft noted System Celebration had a great turn out this year and he congratulated Pat Townsend on her Trustee of the Year award. Jack also mentioned the SCLS Foundation brainstorming meeting that took place. Several people attended and contributed ideas and information toward the creation of this foundation.

Committee Reports:

Budget/Finance/Personnel Committee:

2006 Annual Plan: On behalf of the Budget/Finance/Personnel Committee, T. Brown moved approval of the 2006 Annual Plan. M. Howe seconded. Motion carried.

2006 Budget: On behalf of the Budget/Finance/.Personnel Committee, T. Brown moved approval of the 2006 Budget. M. Howe seconded. Motion carried.

2006 Resource Contracts: On behalf of the Budget/Finance/Personnel Committee, T. Brown moved approval of the Supplemental and Statutory Resource Contracts. B. Keen seconded. Motion Carried.

T. Brown expressed his gratitude to Peter and Phyllis for a job well done!!

Personnel/Selection Committee:
Director’s Position Description: J. Pugh noted the committee revised the job description for the System Director and moved approval on behalf of the committee. K. Williams seconded. Motion carried.

The Selection committee will meet following the board meeting to discuss the “process” of hiring a System Director.

J. Taft noted he has appointed T. Brown, B. Keen, and B. Zimdars to comprise the Nomination Committee for the election of the 2006 Board officers.

Circulation and ILL Statistics: No comment

System Director's Report:

There are several bills in legislature that SCLS is keeping an eye on. One of the bills is AB236, which exempts any University of WI system institution, city, village, county, school district or technical college district in the state, which purchases and uses gasoline or diesel fuel, from paying the excise tax imposed on fuel. Libraries are not included in this exemption. A tax freeze ruling is also of concern and how it will affect libraries.

SCLS enrolled in a state vendor list. The Department of Administration advertised on that list for outsourcing their mail contract. SCLS has bid on the job, which if received, would help defray gas prices due to economies of scale. Delivery continues to experiment with more efficient ways to do business.

Although the three county IMLS grant request was turned down, DCLS will go ahead with the study of organization of libraries.

Peter continues to inquire and seek answers to his questions with regard to who can use state interloan contracts.

The State is pursuing a study to determine if libraries should automate on a shared system – or perhaps have the state take over the entire automation process. A couple of downsides to this concept include the actual size and complexity of such an automated system and also the cost of replacing/updating the system.

Peter and Phyllis will begin working on the Strategic Plan which was put on hold because of the time put into completing the 2006 budget. A draft of this plan will go to PLAC in November for their input and suggestions.

Sun Prairie had another incident at their library which involved the printing of child pornography by a patron. The police department was contacted and the question of warrants, security tapes, patron privacy, etc., were all brought to the forefront once again.

Phyllis noted the Wyocena Public Library went “live” on LINK October 10, 2005.
She also noted she will be out of the office for a couple of weeks due to surgery.

Information Sharing: None

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at: http://psw.scls.lib.wi.us/committees/index.html

Other Business: None

Meeting adjourned at 1:03 p.m.

H. Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.

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