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SCLS Board of Trustees


November 13, 2006 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, T. Brown, F. Cherney, L. Davis-Brown, E. DeSchmidt, J. Hanson, J. Healy-Plotkin, M. Howe, T. Iaccarino, R. Keen, C. McGuire, N. Nelson, H. O’Donnell, J. Pugh, P. Townsend, J. Wheeler, K. Williams

Also Present:  P. Davis, H. Moe, S. Morrill, B. Dimick
Absent:           E. Krszjzaniek
Excused:         R. Curtis, J. Kreten, G. Poulson, P. Westby

Call to Order: Pres. F. Cherney called the meeting to order at 12:16 p.m.

  1. Introduction of guests/visitors and new board members: Brinnan Shaffer and Bruce Smith from SCLS Delivery were introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: M. Howe moved approval of the October 9, 2006 minutes.  N. Nelson seconded.  Motion carried. 

Bills for Payment/Financial Statements:  R. Barden moved approval of the bills for payment in the amount of $156,892.78.  M. Howe seconded.  Motion carried.   

President's Report:  F. Cherney noted he attended the COLAND meeting on November 10th and K. Williams was also present.  Kristi commented that the committee is working together to move library service forward,  Peter Hamon testified about ILL at the public hearing, and COLAND has volunteered to conduct a study to determine the best course for ILL in the future.  Phyllis also gave a report on what SCLS is doing and where we are heading.

Committee Reports: 
Advocacy – will meet following the board meeting.
Personnel – J. Pugh noted the committee met with Phyllis for her six month director review.  Annual reviews will be conducted hereafter and the committee also discussed additional training and orientation for new SCLS Board members.

SCLS Foundation Report:  L. Davis-Brown noted many great ideas were shared for soliciting donors at the last meeting.  She also noted that Doris Hanson passed away.  She has helped the foundation significantly and will be greatly missed.  Phyllis noted a visitation for Doris will be held on Wednesday, November 15th at the Gunderson Funeral Home East from 4 to 8 p.m. 

Circulation and ILL Statistics: No discussion.

System Director's Report: 
Phyllis reminded the board and invited everyone to attend the holiday luncheon, which will be hosted by the SCLS staff just before the December 11th board meeting.

Library Legislative Day in WI will be held Tuesday, January 23rd.  Registration forms will be included in the December Board packet for those interested in attending.  A big push needs to be made for system aids in the upcoming budget.

Paul Nelson, Director of the Middleton Public Library, will be the 2007 Chair of Library Development and Legislative Committee of WLA. 

OWLS and Nicolet Library Systems have announced they are going with OCLC and pulling out of WISCAT.  Kenosha may also announce they will be switching to OCLC.

The ILL semi-annual report from Madison shows we are still a net lender.

Four candidates were interviewed for the Library Technology Coordinator position and the selection committee decided not to offer the job to any of those candidates.  At this time, the position will remain unfilled and will be re-evaluated to determine changes to the coordinator job description.

Stef noted 36 applications were received for the CE Coordinator position.  Five candidates will be interviewed on December 12, 13, and 15.

If things go as rumored, we may receive both of the competitive LSTA grants SCLS submitted.  These grants will support family literacy and enhance the OverDrive project to include materials and assistance for people with print disabilities.

SCLS has been experiencing “spam problems” on our e-mail.  Spam Assassin software has been installed and it has significantly reduced the amount of spam, but it is still a problem – particularly with e-mail lists (scls-discuss, scls-announce, etc.)  Because 55% of the mail coming through our system is spam, the amount of staff time calculated in identifying/deleting spam amounts to 5.5 hours of staff time a day!!  Software will be installed in a couple of weeks to address the email lists.

Deb Haeffner, SCLS Building and Design Consultant, has developed a great working relationship with Interior Investments.  Because of that relationship and the amount of business received from SCLS, the company has donated two chairs from their showroom to the Oregon Public Library at no cost!  Cool!!

An article was written about the SCLS Teen Read Blog in the young adult section of American Libraries.  It’s very exciting to receive national exposure for a project Shawn and Nichole worked on!!

Report on SCLS Delivery

Several changes are occurring in delivery.  Bob Blitzke has moved to SCLS Administration to support the SCLS Foundation.  Bruce has stepped into his position as Delivery Coordinator.  Delivery is looking into ways to adjust to the continuous growth in volume.  To help eliminate the amount of lifting involved for the drivers and reduce the number of injuries, specially designed carts are being used on some routes and lifts have been installed on two delivery trucks.  Because of these additions, the trucks are able to hold more materials and delivery routes are being consolidated.  An in-house mechanic has been hired to perform service checks and repairs.  Outsourcing this service is expensive, so the cost savings should be significant.  Bruce noted he is looking into the different types of trucks available that use bio-diesel fuel and also the implementation of the use of canola oil and ethanol.  Sources for fuel is a concern, but there was also talk about the possibility of direct fuel delivery to save money by eliminating the “middle man”.  Sorting is being updated to implement even more efficiency and the Delivery website is also being updated for easier access to statistics.  The Library Emporium is undergoing some changes, and in an attempt to improve cost recovery, will only accept materials valued at $50 or more.

Information Sharing:
Barb Dimick noted that the 2006 Hennen’s American Public Library Ratings (HAPLR) ranked the Madison Public Library in the top 10 out of 100 libraries.

E. DeSmidt noted the Dane County budget included an additional $24,000 funding for the Dane County Library Service.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report: Agenda and Minutes for the above committees can be found on the web at:

Other Business: Francis noted the Nomination Committee will meet after the December Board meeting.  The committee consists of B. Keen (chair), J. Hanson, J. Wheeler, and C. McGuire.

Meeting adjourned at 1:25 p.m.

H. Moe, Recorder       

For more information about the Board of Trustees, contact Heidi Moe.