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Public Library Advisory Committee (PLAC)
Minutes

Thursday, February 3, 2005
SCLS Administration

Present: Belongia, Calef, Dimick, Hamon, Hartman, Jensen, Palmer, Ponshock, Robinson, Stack, Wright, Zipsie

Handouts: None

CALL TO ORDER: D. Calef called the meeting to order at 10:09 a.m.

CHANGES/ADDITIONS TO THE AGENDA: None.

MINUTES: L. Belongia moved approval of the January 6, 2005 minutes. H. Jensen seconded. Motion carried.

SYSTEM DIRECTOR'S REPORT:

Peter asked for action from PLAC regarding cutting remote use of our database to everyone outside of our borders. SCLS is not licensed to provide these services outside of its borders, but if outside counties would like to purchase the use of these databases, they may. PLAC agreed to cut remote usage at the borders of SCLS.

The Governor will present his budget proposals on February 8th. Legislative Day will be held on that date also.

The ILL project with OCLC is working well. Certain systems are lenders in OCLC, but are refusing to loan to us unless we go through WISCAT. We are still lending to them. Sally Drew is trying to form a committee to deal with ILL protocols

Peter is writing an article for WAPL concerning our new interloan direction.

Through LINK Express, delivery is handling Southwest and Winnefox direct ILL requests rather than going through Madison ILL. The pickup location is ZZZ and the process is working well. The University is participating in a LINK Express project where one ILL office will place holds directly on LINKcat. This experiment will continue through the end of June, and may be expanded if it works out well.

There have been rumblings on the Dane County Board of Supervisors concerning possible proposals to discontinue the Dane County Library Service. One of the ideas is to merge DCLS direct services into SCLS, despite the fact that SCLS no longer offers any of those same direct services itself. Peter noted that we went through the same process in 1981, and the decision was made at that time to maintain DCLS due largely to its unique ability to obtain adequate county funding for Dane County libraries. Because Fitchburg and Cottage Grove are seriously looking into building their own libraries, a large portion of the DCLS tax base may be reduced in the future. This consideration may be part of what has sparked the current discussions. An IMLS grant is in the works, which would enable a formal study to investigate alternative ways to organize library services in Dane, Milwaukee, and Waukesha Counties.

Peter and Phyllis will be working on the annual report.

Patron Registration Forms: S. Hartman discussed several ideas for changing the patron registration form. PLAC asked her to revise the form and ask Deb Haeffner to put it on the web and send it to "SCLS Discuss" for comments. It will be looked at again at the next meeting.

Bone Folders Project: No information is available to discuss at this time. The topic will be added to the March agenda.

COMMITTEE REPORTS:

a. Joint Technology Committee: The committee is working on revising their charge, which would include a wider span of technology, instead of just "online products".

b. Interlibrary Loan Committee: No Report.

c. Reference Committee: No Report.

d. Multitype: Met February 3.

e. Youth Services: An SLP Craft workshop will be held at the Wintergreen Resort in WI Dells on February 17th.

f. Outreach: No Report.

g. PR Committee: The advocacy postcards are ongoing and over 200 hundred responses have been received so far. The advocacy toolkit is online.

h. Delivery Advisory Committee: The committee's key tasks have been fulfilled, yet, the "best practices" committee will be ongoing and an area of interest is their involvement with new construction or remodeling of libraries. The committee will meet every six months.

OTHER BUSINESS: None

DISCUSSION TOPIC: POTPOURRI
The Poynette Public Library is up and running on LINK and Jay expressed his thanks to all that helped accomplish the task.
Adams County Library will be holding its "Chocolate Affair" fund raiser.
The construction of the new McFarland Public Library will begin in March.
Rome Public Library will have wireless Internet in a couple of months.
Verona Public Library received funding for their new library.
Sequoya and the South Madison Branch will be remodeled and there is a possibility for a new eastside branch.

Meeting adjourned at 11:22 a.m.

Next meeting will be March 3, 2005.

Heidi Moe, Recorder

For more information about the Public Library Advisory Committee, contact Heidi Moe.