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Public Library Advisory Committee (PLAC)
Minutes

Thursday, February 7, 2008
SCLS Administration

Present: Belongia, Calef, Davis, Dimick, Friesen, Hedrick, McCabe, Palmer, Stack

CALL TO ORDER:  D. Calef called the meeting to order at 10:05 a.m.

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: S. Hedrick moved approval of the December 6, 2007 minutes.  M. Palmer seconded.  Motion carried.

SYSTEM DIRECTOR’S REPORT:
Phyllis discussed the revisions to the CE grant guidelines, which includes payment within the same year as the grant is requested.

Stef, Bruce Smith, and Ron McCabe have been appointed to attend the COLAND Summit May 5 & 6.  Following the PLAC meeting in March, the committee members will hold an informal lunch meeting to discuss ideas to present at the summit.

Phyllis and Barb Dimick attended the SRLAAW meeting. 

The SCLS technology planning process is in the works.  Invitations for a steering committee have been sent to invite help from others regarding the organization and decision making process. 

We are working on a timeline for the LINK budget for 2009.

Bruce Smith will have one of the Tote Masters he invented at a booth at PLA.  The contracts for the Tote Master with Cart-Tech will be presented to the board for approval. 

The concept of a shared storage facility is back on the agenda for the University.  Phyllis and Stef met with Lee Conrad to explore the possibilities of using our delivery service for this facility and whether or not our public libraries may have an interest in such a facility.

The SCLS Board still needs Dane County representatives.

Stef noted the 2009 Gates grants will require 25% matching and will have the same criteria for eligibility (10% poverty) but she’s not sure what they will be basing the poverty figure on.

After interviewing three very good candidates for the Web Services position, an offer will be made today.

At a recent LITAC meeting, the Wisconsin Digital Archive was discussed.  It is an OCLC product that they are using to capture and store Wisconsin state government documents that would have been sent in print through the Depository program. Once the document is captured, it will always have the same URL, so links won’t break.  They also have MARC records available for the captured items.  Funding issues and the roles and purposes of the Wisconsin Heritage Online project were discussed.  Virtual reference service issues were also discussed.  Northern Waters has stopped paying for the service and participating in answering questions.  Lastly, the BadgerLink RFP process was discussed.  Bids will go out again this year, magazines and newspapers as primary resources will be looked into and the committee suggested a list of other things to consider (genealogy, test prep, automobile, etc.)

Member library visits by SCLS staff will begin in March and the goal is to visit each library by the end of the year.  We want to gather information as well as get to know the library better.  More information will be available in Online Update.

The Beloit College Mindset people have been selected to speak at the annual meeting on May 7.  A draft agenda is in the works and a list of several discussion topics will be sent to member libraries asking for their input for other topics.

We decided not to go with a netLibrary downloading project because only 10% of the titles would be available.  The project for technology titles selected by patron use is still going forward.  If  a technology title is used more than once, it will be purchased.  We have $5,000 to spend toward these titles.

We are looking into a new email service and are currently evaluating Google Apps as well as receiving existing SCLS mail through the standard Google interface.

COMMITTEE REPORTS:

Joint Technology Committee:  Did not meet.  Next meeting in April

Interlibrary Loan Committee: Did not meet.

Reference Committee: Met in December.  Discussed database promotion, Learning Express, Database process (including a survey that will go to member libraries in March) and Mango (Rosetta Stone), linking from UW campuses to SCLS databases, Gale Virtual Reference Library.

Multitype: No report.

Youth Services: An SLP craft workshop was held in the Dells recently. Lots of work is going into the preparation for the Arbuthnot lecture in April as well as the April 16th Building Blocks mini-conference that will introduce ways to include early math and science concepts in library programs. 

PR Committee: The database promotion project is in the last phases of preparation and should be done soon.

Delivery Advisory Committee:  Did not meet.

OTHER BUSINESS:

Susan Hedrick volunteered to be the 2008 PLAC Chair.  Bob Stack volunteered to be Vice Chair.

 DVD Cleaning:  B. Dimick discussed the volume of repair for DVDs, music CDs and books on CD at MPL which totaled 5,000 in 2007 (46% DVDs, 12% music, and 23% books on CD).  If those items had to be replaced the cost would have reached $99,596.00.  Although there is cost involved with the equipment and the work put in by the staff, it is still much cheaper to repair than replace the items.  There was some discussion regarding outsourcing through different companies and also the option that MPL take over for the member libraries, but after hearing from PLAC members present, it appears that this is not a system wide issue and may only involve Columbia County.  Stef will be contacting Hans in Portage to discuss this further with him.

Membership Agreement Review: PLAC reviewed and approved the current membership agreement.

LSTA Committee Nominations:  Nominations are being sought for the LSTA Advisory Committee.  Bob Stack volunteered and Phyllis will nominate him.  It is a three year commitment and meets 2 times a year. DLTCL will select the LSTA committee members.

Discussion Topics List: The March PLAC meeting discussion will be used to develop responses to the COLAND Strategic Visioning Conference question.  At the April meeting, PLAC will discuss Marketing and the Community.   At the June meeting, they will discuss the impact of the rapid changes in the media markets and the impact on libraries and also future trends in audio books. 

SCLS invoices via e-mail:  PLAC agree that this is a great idea.  Char will begin sending the invoices via email to library directors.

SCID/SCILL report:  B. Dimick discussed this report.

There will not be a bus for PLA, but a wiki has been created for ride sharing and will be announced in Online Update.

The subject of advertising on our delivery vans has been put on the back burner for the time being.

The McMillan Library will be hosting a theatrical event with James Ridge on 2/28 and 2/29.

Meeting adjourned at 11:22 a.m.                             

The next meeting will be March 6, 2008

Heidi Moe, Recorder

 

For more information about the Public Library Advisory Committee, contact Heidi Moe.